Position Title HR Generalist FLSA Status Exempt Department Administration Supervisor HR Manager Primary Purpose Administer and coordinate a broad range of human resources functions, including recruitment, benefits, payroll support, compliance, employee training, HRIS administration, and safety initiatives.
Essential Duties
HR Administration:
- Research, evaluate, and implement process improvements, technology enhancements, and best practices to increase departmental efficiency and effectiveness;
- Serve as the primary liaison with HRIS vendors and technical support teams to troubleshoot system issues, implement enhancements, and ensure optimal system performance;
- Administer and evaluate the Foundation’s quarterly online training program, including identifying training needs, assigning courses, and monitoring completion;
- Train and support managers and employees in the effective use of the Human Resources Information System (HRIS) and self-service tools;
- Provide guidance and consultation to supervisors regarding employee relations matters, performance concerns, policy interpretation, and routine HR inquiries;
- Mentor and provide direction to HR staff in maintaining compliance tracking systems, employee files, annual clearances, and departmental records;
- Coordinate and facilitate employee education sessions, including new hire orientation, benefits enrollment meetings, and other HR-related training programs;
- Lead recruitment administration efforts, including managing job postings and overseeing employment verification processes;
- Partner with external auditors and internal stakeholders to support annual audits and compliance reviews.
Benefits Administration:
- Administer employee benefit programs, including enrollment, status changes, and termination processing for all benefit plans;
- Reconcile monthly benefit invoices and employee payroll deductions in collaboration with Payroll Specialist to ensure accuracy and timely resolution of discrepancies;
- Partner with benefits brokers, carriers, and vendor representatives to maintain existing plans and support the implementation of new benefit offerings;
- Coordinate data collection and reporting for annual retirement and flexible spending account (FSA) discrimination testing and other compliance requirements;
- Compile and validate employee benefit information for the preparation and distribution of annual total compensation and benefit statements;
- Maintain and update vacation, sick, personal day balances semi-monthly,
- Oversee the preparation, coordination, and timely filing of Form 5500 and other required benefits-related regulatory reports.
Payroll Administration:
- Partner with the Payroll Specialist to ensure payroll changes are accurately processed and employee compensation is administered in compliance with applicable laws and organizational policies;
- Audit payroll transactions, earnings, deductions, and benefit-related adjustments to ensure accuracy and compliance;
- Review and approve manual payroll checks, deduction vouchers, and other payroll-related adjustments;
- Provide guidance to employees and supervisors regarding payroll processing and timekeeping requirements related to Workers’ Compensation, Temporary Disability Insurance (TDI), Family and Medical Leave Act (FMLA), Hawaiʻi Family Leave Law (HFLL), and other protected leave programs;
- Oversee the preparation, review, and submission of annual payroll and benefits reporting requirements, including Forms W-2, 1095-C, and other regulatory filings.
Safety Program Support:
- Coordinate with the Foundation’s safety consultant to facilitate monthly safety meetings and promote a safe workplace culture;
- Assist with the development and distribution of organization-wide safety communications, training materials, alerts, and awareness initiatives;
- Collect, maintain, analyze, and report safety-related data from Foundation programs to support OSHA reporting requirements and organizational safety objectives;
- Monitor safety documentation and records to ensure compliance with applicable workplace safety regulations and organizational standards.
Other Duties Other duties as assigned, including but not limited to:
- Conduct or assist with employee relations investigations and recommend appropriate follow-up actions;
- Gather and analyze data with HR metrics, such as employee turnover rates, time to hire, etc.;
- Assist with completion of various forms such as temporary disability insurance, worker’s compensation claim forms, employment verification, etc.;
- Assist with updating payroll roster with current pay period information;
- Attend meetings and training as required.
Work Hours
- Monday through Friday, 8:00 a.m. to 4:30 p.m. or as otherwise determined by the supervisor;
- Position requires regular and predictable attendance;
- Some evenings or weekends may be needed.
Working Conditions
- Mostly in the office;
- Travel in personal vehicle to other locations or training sites as needed;
- Travel to the neighbor islands may be required.
Equipment Use Personal vehicle, computer, phone, printer, scanner, copier, fax machine, and laminator machines. Mental, Physical, and Communication Demands
Mental:
- Consistent adherence to the practice of PIDF’s five core values that are used as a guiding force in the success of all of its programs;
- Strong organizational skills and ability to focus on multiple tasks;
- Strong analytical thinking and problem solving;
- Work cooperatively and harmoniously with co-workers and supervisors of diverse backgrounds;
- Actively demonstrate a commitment to support equity and inclusion, and serve as an advocate with colleagues, partners, and communities;
- Take responsibility and ownership for successfully accomplishing work and agency objectives and delivering results. Sets high standards of shared performance for self and others;
- Ensure work is thoughtfully completed, accurate, and error-free to the highest degree possible.
Physical:
- Requires lifting and carrying of up to 20 pounds occasionally;
- Must be able to sit and work on the computer and desk for the majority of the workday.
Communication:
- Must exhibit courteous and professional demeanor towards program participants, staff and administration via verbal, written, physical, and electronic correspondence;
- Requires good oral and written communication skills;
- Must be able to maintain confidentiality.
Minimum Qualification Requirements
- Bachelor’s degree in human resources management, business or related field and a minimum of four (4) years of HR/Payroll experience;
- Proficiency in MS Office applications;
- Extensive knowledge in HR or payroll processing;
- At least four (4) years of experience in HRIS such as ADP, Ceridian, and other similar platform;
- Must have access to a vehicle, have a valid driver's license, a safe and responsible driving record, and current no-fault auto insurance, with at least $100K in bodily collision per person and $25K in property damage liability.