Position Title Workforce Development Coordinator
FLSA Status Exempt
Department Ka Huina ‘Ohana (KHO)
Supervisor Project Director
Primary Purpose Responsible for supporting the recruitment, hiring, onboarding, and professional development of KHO’s early childhood workforce across Hawaiʻi. The position coordinates workforce initiatives, talent pipeline development, hiring activities, and credentialing efforts to ensure staffing stability, promote employee growth, and strengthen organizational capacity to deliver high-quality services.
Essential Duties Recruitment and hiring coordination
- Maintain an accurate vacancy and candidate pipeline tracker, including priorities, referral sources, stage, next action, and time in stage; prepare a concise weekly status update for supervisor and HR;
- Build outreach plans for priority communities and roles; develop relationships with early childhood programs, colleges, workforce organizations, and trusted local partners; organize recruiting events and follow up with prospects;
- Coordinate approved candidate communications, interview schedules, reference requests where assigned, and handoffs among hiring managers and HR; identify avoidable delays and propose fixes.
Onboarding and workforce readiness
- Coordinate program orientation, first week schedules, required training, site introductions, and supervisor check ins after HR authorizes the start; track completion and escalate barriers promptly;
- Help candidates and new employees understand process steps without providing employment, benefits, or legal advice reserved for HR.
Professional development and credentials
- Support Curriculum & Development Manager (CDM)’s professional development sessions through calendars, invitations, enrollment, materials, attendance, surveys, certificates, data entry, and summary reports;
- Administer KHO logistics for Child Development Associate (CDA), Community Health Worker (CHW), and other approved pathways, training, workshops, or professional development opportunities including enrollment, provider coordination, deadlines, milestone tracking, and documentation needed for approved tuition or stipend processes;
- Maintain reliable training records and give supervisors useful summaries of participation, completion, and upcoming needs within approved access rules.
Coordination and improvement
- Meet regularly with PD, CDM, and relevant supervisors to resolve handoff issues and align priorities; protect candidate and employee information under PIDF policy;
- Review recruitment sources, hiring stage delays, training participation, credential progress, and leader time recovered; recommend practical improvements and report results quarterly.
Other Duties Other duties as assigned.
Work Hours
- Monday through Friday, 8:00 am - 4:30 pm; or as otherwise determined by the supervisor;
- Position requires regular and predictable attendance;
- Some evenings or weekends may be required.
Working Conditions
- Work at the administrative office and attend events or meetings, program sites, across islands;
- Travel to the continental U.S. may be required.
Equipment Use Personal vehicle, and any and all general office equipment such as computers, phones, printers, scanners, copiers, fax machines,
Mental, Physical, and Communication Demands Mental
- Consistent adherence to Partners In Development Foundation's five core values as a guiding force in the success of all programs;
- Ability to maintain a high level of organization, accuracy, attention to detail, confidentiality, and follow-through;
- Ability to analyze data and documentation issues, identify discrepancies, apply sound judgment, and communicate corrective steps constructively;
- Ability to manage multiple systems, deadlines, events, priorities, and follow-up responsibilities while adapting to changing program needs;
- Ability to demonstrate integrity, accountability, self-awareness, coachability, adaptability, a growth mindset;
- Take responsibility and ownership for successfully accomplishing work and the organization’s objectives and delivering results. Set high standards of shared performance for self and others;
- Foster a respectful environment while supporting fair treatment and opportunity for all colleagues, partners, and communities;
- Ensure work is thoughtfully completed, accurate, and error-free to the highest degree possible.
Physical
- Must be able to sit and work on a computer, participate in meetings and events, or travel in a vehicle during the workday;
- Ability to lift and carry supplies up to 25 lbs.
Communication
- Exhibit a courteous and professional demeanor toward staff, administration, evaluators, vendors, and partners through verbal, written, physical, and electronic correspondence;
- Strong written, interpersonal, presentation, active-listening, and technical-assistance skills;
- Ability to handle sensitive and confidential information appropriately.
Minimum Qualification Requirements Required
- Bachelor's degree from an accredited college or university in human resources, business administration, organizational development, workforce development, early childhood education, social work, public administration, community development, or a related field;
- Demonstrated experience coordinating or supporting the development, launch, implementation, and successful completion of workforce development, talent pipeline, training, education, community-based, or similar initiatives from planning through execution and evaluation;
- Minimum three (3) years of progressively responsible experience in workforce development, recruitment, training coordination, education, early childhood programs, human resources, project coordination, or a related field;
- Experience managing multiple stakeholders, timelines, deliverables, and reporting requirements simultaneously;
- Experience using databases, applicant tracking systems, spreadsheets, or other systems to track progress, outcomes, and performance metrics;
- Must have access to a vehicle, a valid driver's license, a safe and responsible driving record, and current no-fault auto insurance with at least $100,000 in bodily injury liability per person and $25,000 in property damage liability.
Preferred
- Master’s degree in human resources, organizational development, education, public administration, social work, community development, or related field;
- CDA, CHW, project management, Human resources, or other workforce development related certification;
- Experience launching new workforce development, education, community-based, grant-funded, or organizational capacity-building initiatives;
- Knowledge of Hawaiʻi's early childhood workforce system, CDA pathways, workforce credentialing, or professional development programs;
- Experience building partnerships with community organizations, educational institutions, workforce agencies, or training providers;
- Project management training, certification, or demonstrated application of project management principles.