[]{#docs-internal-guid-7642cc2f-7fff-a8f4-b78d-98d1671d1b71} Apply Here: ## {#section dir="ltr"} About Pacific Administrators Pacific Administrators (PAI) was founded in 2001 with a mission to provide exceptional Third-Party Administration services to Multi-Employer (Taft-Hartley) Employee Benefit Plan Trust Funds. PAI has been awarded one of Hawaii Business Magazine's Best Places to Work for 2026 and is Hawaiis Largest Locally Owned and Operated Third-Party Administrator. [ ]{#docs-internal-guid-7642cc2f-7fff-a8f4-b78d-98d1671d1b71} About the Role The Administrative Assistant I will work under the Administration Supervisor to assist the Administration Supervisor, Administrative Assistant II and III, and Account Executives with various clerical duties. [ ]{#docs-internal-guid-7642cc2f-7fff-a8f4-b78d-98d1671d1b71} Responsibilities: - Able to handle trustees, professionals, vendors, etc. in a professional and courteous manner - Photocopying, scanning and faxing of documents for Supervisor, Admin Assistant II and III, and Account Executives as needed - Assist in preparation of Trust meeting materials for various meetings - Assist in reviewing, proofing and finalizing all client Funds meeting minutes - Prepare and finalize all client Trust Funds meeting agendas - Coordinate and finalize hotel information for Client Trust meetings - Coordinate and finalize lunches for Client Trust meetings - Handling of Conference preparations and Trustee Travel Requests for all Trust Funds and ensure compliance with various client funds travel policies - Handling of Trustees post-conference Expense reports - Process Admin Department incoming mail - Mailouts of memos and correspondence - Able to compose emails, letters to Trustees and Fund Professionals - Maintain address label file and update Trustee listings for all Trust Funds as needed and email to Trustees, Professionals and internal staff - Email reminders to all Trustees and Professionals for meetings - Prepare meeting attendance rosters - Coordinate trustee signatures on documents with Trustees and/or professionals and coordinate with courier for delivery - Assist Admin Supervisor and Admin Assistant II and III with coordinating New Trustee Orientations (schedule meetings, prepare new trustee materials and resources, etc.) - Maintain filing of all Trust records for all Trust Funds - Assist and coordinate in preparation for Fund Audits - Assist and coordinate in special projects (Employee Functions, special trustee events etc.) - Able to handle daily activities in the absence of the Admin Assistant II and III, and Administration Supervisor - Occasional carrying, loading and transporting of supplies - Perform other duties as assigned [ ]{#docs-internal-guid-7642cc2f-7fff-a8f4-b78d-98d1671d1b71} Requirements: - 1-2 years College or Business School Education and/or 4+ years of Work Experience in Office Administration - Type 50-60 WPM - 10-key by touch - Highly Proficient in Microsoft Word, Excel, and PowerPoint - Excellent Communications skills-verbal and written - Excellent Customer Service and Phone Etiquette skills - Excellent Organizational Skills and able to Multi-task - Strong Concentration, Listening and Problem-Solving Skills - Able to keep matters confidential [ ]{#docs-internal-guid-7642cc2f-7fff-a8f4-b78d-98d1671d1b71} ## []{style="font-size: 12pt; font-variant: normal; font-family: Arial, sans-serif "} {#section-1 dir="ltr"}