Operations Assistant

[]{#docs-internal-guid-ea18c6fe-7fff-7255-ef04-87cc2c6179df} Apply Here:https://www.hrsymphony.com/hrs/apply/15068/X3W4?source=HireNetHI{target="_blank" rel="noreferrer noopener"} About Pacific Administrators Pacific Administrators (PAI) was founded in 2001 with a mission to provide exceptional Third-Party Administration services to Multi-Employer (Taft-Hartley) Employee Benefit Plan Trust Funds. PAI has been awarded one of Hawaii Business Magazine's Best Places to Work for 2026 and is Hawaiis Largest Locally Owned and Operated Third-Party Administrator. [ ]{#docs-internal-guid-ea18c6fe-7fff-7255-ef04-87cc2c6179df} About the Role The Operations Assistant will work under the Office Manager/HR and be responsible for general duties that support the entire company/general operations. They will provide occasional, temporary assistance to specific departments in times of need, as directed by the OM/HR. Please note that due to the nature of this position candidates may be subject to drug testing and/or a fitness for duty certification. [ ]{#docs-internal-guid-ea18c6fe-7fff-7255-ef04-87cc2c6179df} Responsibilities: Courier - Driving delivery and pickup of checks, documents and correspondence, and items from office/to and from union offices/to and from client locations - Weekly payroll pickup from banks (pickup once per week, banks are walking distance from office) - Daily delivery of bank deposits to banks (either walking or driving) - Every Tuesday, backup disk exchange for IT department at banks safety deposit box - As needed - Delivery of mailing supplies of large volume mail outs to mailing vendor - As needed - Driving delivery and pickup of items for office, meetings, and requests from the OM Team - Upkeep of courier logs, key(s), and phone - Daily upkeep of e-mail and voicemails for position [ ]{#docs-internal-guid-ea18c6fe-7fff-7255-ef04-87cc2c6179df} Mail - Metering of postage for outgoing mail and parcels by operating in-office mailing machine - Daily preparation of outgoing mail for USPS; may need to deliver to the post offices if necessary - Assist with in-office mailout preparation and operate the folder/inserter machine as needed - Maintain mail supplies [ ]{#docs-internal-guid-ea18c6fe-7fff-7255-ef04-87cc2c6179df} General Office Assistance - Maintain inventory and replenishment of all copy rooms/workstations - Maintain inventory and replenishment of all office supplies and stationary - Maintain inventory and replenishment of lunchroom supplies - Primary relief for the Receptionist (morning/lunch shift, breaks, and when the Receptionist is on leave) - Assistance to OM team in setting up, and cleaning up after, special events and meetings [ ]{#docs-internal-guid-ea18c6fe-7fff-7255-ef04-87cc2c6179df} Temporary/Back-Up Assistance - Daily Receptionist relief, including all Reception functions - Assisting and relief support for other positions in OM, as needed - Occasional, temporary assistance to specific departments, as directed by the OM/HR, such as helping with annual file boxing and other tasks [ ]{#docs-internal-guid-ea18c6fe-7fff-7255-ef04-87cc2c6179df} Physical Demands - Driving long distances around Oahu - Lifting and carrying of file boxes, mailing supplies, and cases of paper that may weigh up to 50 lbs. - Moving tables and lifting chairs for conference room arrangement - Standing or sitting for extended periods [ ]{#docs-internal-guid-ea18c6fe-7fff-7255-ef04-87cc2c6179df} Requirements: High School Diploma