🏢 MTI America We’ve been helping people get back to work and life since 1992
📌 Job Title: Billing Document Support Specialist Salary Range: $17 Department: Finance Reports To: Director of RCM Location: Pompano Beach, Fl Job Type: Full Time FLSA Status: Non-Exempt
🧭 Position Summary The Billing Document Support Specialist provides clerical support to the Accounts Payable (AP) team by managing, scanning, and distributing vendor checks and related documents. This role ensures vendor payments are properly documented, organized, and mailed on time, supporting accurate records and smooth AP operations.
✅ Key Responsibilities
- Open and organize vendor checks by product line
- Scan vendor checks and invoices into the document management system (SharePoint)
- Scan documents from the mailroom to the Billing offshore (Turkish) team
- Scan and save outgoing checks to SharePoint; mail checks with required documentation
- Answer assigned phone queue calls and advise contractors (drivers, translators) on payment/check status
- Occasionally print or copy documents for the Billing team
- Communicate with Billing Specialists to locate or provide check information
- Maintain accurate digital and physical filing for vendor-related documents
- Follow established Billing SOPs to ensure timely and compliant document handling
🎓 Required Qualifications
- High School Diploma or equivalent
- Experience in clerical, office support, or document handling
- Basic computer proficiency (Microsoft Office, scanners, printers)
💡 Preferred Qualifications
- Prior accounts payable or vendor documentation support experience
- Familiarity with workers’ compensation or healthcare industry
🧠 Skills Descriptions
Attention to Detail Ensure checks and invoices are scanned, filed, and mailed accurately
Organizational Skills Maintain document order by product line and meet mailing deadlines
Communication Interact with AP team and contractors professionally via phone and in writing
Time Management Prioritize scanning, uploads, and check mailings to meet strict timelines
Technical – Basic Systems Operate desktop scanner, printer, and basic Microsoft Office tools
Relationship Skills Collaborate effectively with Billing Specialists and offshore team
Document Management Scan, upload, and store documents in SharePoint and physical files
🏢 Work Environment & Physical Requirements
- Typical office environment, in office required
- May require occasional travel
- Ability to sit or stand for extended periods
- Lift up to 5 lbs, if applicable
💼 Compensation & Benefits
- Competitive salary based on experience
- Health, dental, and vision insurance
- 401(k) with company match
- Paid time off and holidays
🌍 Diversity, Equity & Inclusion Statement MTI America is proud to be an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.