Kforce has a client that is seeking a Design Project Coordinator in Palo Alto, CA.
What to Expect:
The client is looking for a motivated and accomplished Design Project Coordinator to join our infrastructure team. The role requires a highly organized mindset, a passion for driving multi-disciplinary projects, and an unparalleled ability to pull people together to make things happen. This requires you to be extremely detail oriented, drive the cross-functional teams to execute quickly at high quality. You will drive collaboration between Engineering disciplines, Construction, Manufacturing and Production to ensure our team's goals are aligned with company priorities. You will work to understand the opportunities and challenges of each project, organize scattered information into a concise and complete message, document and communicate to every team member. The team has open positions in Fremont, CA and Palo Alto, CA.
Key Tasks:
- Project Start-Up/Initiation including contracts, RFPs, work authorizations, creation and maintenance of project directories, and opening project/sub-project numbers
- Maintenance of logs covering project IDs, scope, schedule, and responsible parties, along with meeting coordination and preparation of agendas/notes
- Design Documentation and Construction Administration tasks including contract/invoice management, design review documentation, RFI/Submittal logs, and weekly EPC team reports
- Review and document existing conditions or construction progress
- Coordination with AHJs including permit submissions, project reviews, fee processing, and tracking permit budgets and folders
- Project Close-Out tasks including as-built documentation archiving covering plans, equipment schedules, and single line consolidation
- Establish intake workflows, lead weekly project/ticket meetings, gather data from Design Managers/CMs to populate Gantt charts, and develop KPIs with feedback loops into project delivery
- Degree in a STEM field (Computer Science, Technology, Engineering, or Math) or equivalent experience
- Minimum 2 years of experience in a supportive capacity, preferably within an engineering, architecture, or construction firm
- Strong time management and prioritization skills with the ability to adapt in a fast-paced environment
- Superior verbal and written communication skills with sharp attention to detail and a strong sense of urgency
- Intermediate to advanced proficiency in MS Office Suite (Outlook, Excel, Word, PowerPoint) and Bluebeam or equivalent
- Proficiency in Revit, SQL, Java, Python, Microsoft Power BI, and Tableau to contextualize team data for executive presentations
- Demonstrated ability to work independently with minimal guidance as a proactive, self-motivated self-starter
The pay range is the lowest to highest compensation we reasonably in good faith believe we would pay at posting for this role. We may ultimately pay more or less than this range. Employee pay is based on factors like relevant education, qualifications, certifications, experience, skills, seniority, location, performance, union contract and business needs. This range may be modified in the future.
We offer comprehensive benefits including medical/dental/vision insurance, HSA, FSA, 401(k), and life, disability & ADD insurance to eligible employees. Salaried personnel receive paid time off. Hourly employees are not eligible for paid time off unless required by law. Hourly employees on a Service Contract Act project are eligible for paid sick leave.
Note: Pay is not considered compensation until it is earned, vested and determinable. The amount and availability of any compensation remains in Kforce's sole discretion unless and until paid and may be modified in its discretion consistent with the law.
This job is not eligible for bonuses, incentives or commissions.
Kforce is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, sexual orientation, gender identity, national origin, age, protected veteran status, or disability status.
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