For those who want to keep growing, learning, and evolving. We at Kelly® hear you, and we’re here for you! We’re seeking an Administrative Assistant to work at a premier auto manufacturer in Torrance, CA. Sound good? Take a closer look below. You owe it to yourself to consider this great new opportunity.
Pay: $31.18/hr
Hours: Monday-Friday 8:30am-5pm
This position is ONSITE in Torrance, CA must be able to commute to Torrance, CA
Why you should apply to be an Administrative Assistant:
- Be part of a reputable and innovative auto manufacturing environment.
- Gain valuable experience in transportation logistics and administrative support.
- Work in a collaborative office setting with opportunities for professional growth.
Job Description
The Administrative Assistant serves as the central administrative resource for the Product Regulatory Office (PRO), ensuring seamless operations by expertly managing documentation, procurement, scheduling, and compliance activities. This position provides essential support to executives and staff, facilitates regulatory and business processes, and advances PRO’s mission of regulatory excellence and operational efficiency. This role is ideal for a proactive, detail-oriented professional who excels in a fast-paced, collaborative environment.
Key Responsibilities
- Document & Records Management (20%)
Maintain regulatory documents, oversee archiving and distribution, manage records retention, and audit schedules, and keep organizational charts up to date.
- Procurement & Financial Administration (20%)
Process purchase requests, invoices, and chargebacks; reconcile purchase card transactions; handle permit and certification fee submissions; assist with budget and asset audits.
- Staff Support & Onboarding (20%)
Manage office supplies, mail, equipment, and facilities/IT requests; maintain common areas; coordinate onboarding activities for new hires and staff; support HR scheduling and reminders.
- Executive & Meeting Support (20%)
Provide comprehensive support to PRO executives through meeting coordination, event planning, and effective communication.
- Communication & Information Sharing (10%)
Facilitate internal and external communications; attend key meetings, share department updates, and support cross-functional and ad hoc projects.
- Regulatory Submissions & Special Projects (10%)
Support regulatory submissions, audits, risk, and compliance activities; assist with special projects and future regulatory reporting requirements as needed.
Minimum Qualifications
- High School Diploma or equivalent required; Associate’s degree or higher strongly preferred.
- Minimum of 5 years of administrative support experience, ideally within regulatory, legal, or technical environments.
Skills & Competencies
- Exceptional organizational and communication skills.
- Proficiency with MS Office, SAP, and document management systems.
- Ability to manage multiple priorities efficiently.
- Strong attention to detail and discretion with confidential information.
- Experience in budgets, procurement, and invoice processing preferred.
What happens next
Once you apply, you’ll proceed to next steps if your skills and experience look like a good fit. But don’t worry - even if this position doesn’t work out, you’re still in our network. That means all of our recruiters will have access to your profile, expanding your opportunities even more.
Helping you discover what’s next in your career is what we’re all about, so let’s get to work. Apply to be an Administrative Assistant today!
10443053