Job Description
The Workplace Services Coordinator serves as the face of the Bertram office and provides overall workplace, facilities, and administrative support. This individual will coordinate events, office operations, visitor activities, employee engagement initiatives, vendor relationships, office services, and equipment rentals while interacting regularly with leadership, employees, contractors, and external partners. The ideal candidate is highly organized, proactive, customer-focused, and thrives in a fast-paced environment.
Day-to-Day Responsibilities
- Coordinate employee events, lunches, meetings, tours, and special functions
- Support workplace operations and office services
- Partner with leadership teams to organize site events and visitor experiences
- Manage catering, logistics, promotional materials, and event schedules
- Coordinate office vendors and service providers
- Serve as the onsite point of contact for food service and vending vendors
- Resolve vendor payment and service-related issues
- Coordinate office supply management and workplace needs
- Manage heavy equipment rental requests across Texas locations
- Obtain rental quotes and coordinate equipment delivery schedules
- Track rental equipment usage and spending
- Assist with purchasing requests and PO coordination
- Create replacement badges and manage badge access requests
- Support site leadership with special projects and administrative initiatives
- Serve as a resource for employees, visitors, and contractors
Skills and Requirements
- Strong customer service background
- 3-5 years of office administration, workplace services, facilities coordination, or executive support experience
- Strong attention to detail and accuracy
- Excellent time management and organizational skills
- Ability to multitask and prioritize competing deadlines
- Strong verbal and written communication skills
- Self-starter with strong problem-solving skills
- Ability to work independently and as part of a team
- Proficiency with Microsoft Office Suite (Word, Excel, Outlook, Teams)
- Comfortable working in a fast-paced environment
- Event planning or event coordination experience
- Facilities or workplace services experience
- Vendor management experience
- Employee engagement program experience
- Executive support experience
- Startup or high-growth company experience
- Interest in aerospace or technology organizations
We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal employment opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment without regard to race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or the recruiting process, please send a request to HR@insightglobal.com.