Required Skills & Experience
· Bachelor’s degree or 3-4 years of relevant experience ○ "Research Administrator" OR "Grants Specialist" · Experience working with USDA or State Sponsors · Needs to be adaptable and flexible to working with new teams, assignments, and contracts · Experience with Pre and Post Award Research management and support · Great communication and multitasking skills · Proficient in Microsoft Office Suite, specifically in Excel, adobe Knowledge of 2CFR 200
Nice to Have Skills & Experience
Familiarity with PeopleSoft, UFIRST, and other UF systems
Previous experience with Department of Ag, FDACS, DACS, FWC, WMD, DEP
Job Description
This person is expected to provide comprehensive research administration to a portfolio of faculty/principal investigators (PIs) in various units to ensure the overall effective coordination of research administration services, systems, policies, processes and compliance. Major duties include proposal development, review and submission and management of other research related agreements, award management including effort, expenditures, modifications, and closeouts, in addition to regularly communicating with the projects' stakeholders. This position pays 55-65k depending on experience.
Pre-Award Management
- Assists departmental faculty/PI in the development, preparation, and submission of proposals to federal, state, and private funding agencies.
- Reviews requests for proposals and identifies the specific funding agency's requirements while ensuring the policies are within those of the sponsor, federal, state guidelines.
- Ensures all proposal submissions meet published timelines and deadlines and are entered in a timely manner for further review.
- Assists the PI in the development of budgets and budget justification which includes proofing the budget for inconsistencies and ensuring accuracy.
- Advises the PI on administrative requirements in preparing proposal submissions and on budget adjustments and revisions necessary to meet the sponsor requirements.
- Coordinates and reviews certain proposal elements (biosketches and facilities & resources) for consistency, accuracy, and completeness.
- Monitors proposal status and advises PI on requirements and deadlines associated with research protection protocols.
Post Award Management
- Reviews grant and contract award terms and conditions while using and interpreting award documents to determine the budget, restrictions, and other pertinent information and communicating that information to pertinent key personnel.
- Completes award setup and budget reconciliation and sets up projection and tracking tools necessary for award management.
- Provides comprehensive award management and monitoring of post award activities including payroll distributions, commitments, cost share, Effort, FARs, budget transfers, budget modifications, incremental and supplemental budget requests, subaward monitoring, no cost extensions, and cost transfers.
- Manages payroll distributions and effort for the assigned PIs and all employees paid on sponsored programs funding.