Archived listing. The details below describe a past opening.
Required Skills & Experience
Approximately 3+ years of project coordination, project controls, healthcare IT, or related projectdelivery experience.
- Strong organizational, analytical, and follow-through skills.
- Experience maintaining schedules, action logs, RAID logs, meeting documentation, and project reporting.
- Ability to coordinate multiple meetings, deadlines, stakeholders, and workstreams simultaneously.
- Strong written and verbal communication skills.
- Proficiency with Microsoft 365 and common project-management tools.
- Ability to recognize emerging risks and understand when an issue requires escalation rather than simply documentation.
- Ability to work effectively in a fast-paced, matrixed environment with multiple PMs and workstream leads.
- Ability and willingness to travel and work on-site at correctional and detention center facilities when required.
Nice to Have Skills & Experience
- Epic or healthcare IT implementation experience.
- Epic Community Connect exposure.
- Healthcare, correctional healthcare, or public-sector experience.
- Experience supporting testing, training, go-live, command-center, or stabilization activities.
- Experience with Smartsheet, ServiceNow, Excel, PowerPoint, Teams, SharePoint, or comparable projectmanagement platforms.
- CAPM, PMP-in-progress, or demonstrated interest in progressing into project management.
- Previous responsibility for independently managing a small project or workstream.
Job Description
The Project Coordinator / Associate Project Manager – Epic Community Connect is a full-time consulting position providing project controls and delivery support for an Epic Community Connect implementation . The new consultant is intended to provide more than administrative support. In addition to maintaining strong project controls, the individual should have the capability - or demonstrated potential - to progressively assume responsibility for smaller workstreams, site-readiness activities, stabilization initiatives, and selected county detention center efforts.
Key Responsibilities
Project Controls & Program Support
- Maintain project schedules, milestones, dependencies, and key deadlines.
- Maintain RAID, action, decision, dependency, and change logs.
- Monitor aging and overdue actions and proactively follow up with accountable owners.
- Coordinate project meetings, agendas, materials, minutes, and follow-up.
- Maintain project documentation and repositories.
- Coordinate weekly project status-reporting cycles.
- Support executive and steering committee reporting.
- Maintain stakeholder, resource, vendor, and project-contact rosters.
- Support readiness dashboards and milestone tracking.
- Coordinate meeting cadence across multiple projects and workstreams.
- Support resource and vendor tracking.
- Assist PMs with go-live readiness meetings, command-center activities, and stabilization tracking.
Workstream Responsibilities
- Lead smaller or lower-risk workstreams.
- Coordinate site assessments and readiness activities.
- Manage training/readiness, vendor-onboarding, or similar bounded workstreams.
- Lead stabilization action tracking.
- Facilitate project and workstream meetings independently.
- Identify emerging risks, issues, and dependencies and escalate them appropriately.
- Develop and maintain project plans for assigned initiatives.
- Coordinate cross-functional deliverables and follow-up.
- Progressively assume responsibility for smaller county detention center initiatives or defined portions of larger implementations.
- Provide on-site project coordination during key implementation activities when required.