Job Description
This team is seeking an experienced Payroll Manager to oversee day-to-day payroll operations while the existing Payroll Manager focuses on a new HRIS/HCM implementation. This person will supervise the payroll team, ensure accurate and compliant payroll processing, handle escalated payroll issues, and partner across HR, Accounting, IT, and other departments.
- Payroll Operations: Manage day-to-day payroll operations, processing priorities, deadlines, staff assignments, and coverage to ensure accurate and timely payroll.
- Team Leadership: Supervise payroll staff, review work, provide coaching and training, and ensure the team has appropriate coverage and support.
- Full-Cycle Payroll: Oversee regular and supplemental payrolls, retroactive pay, deductions, leave accruals, terminations, adjustments, reconciliations, and other complex calculations. Serve as a hands-on backup when needed.
- Compliance: Ensure payroll practices align with FLSA, Department of Labor requirements, policies, and MOUs/collective bargaining agreements.
- Public Safety Payroll: Oversee complex payroll rules involving police and fire employees, including varied schedules, overtime, and other public safety pay requirements.
- Escalations: Serve as the point person for complex or sensitive payroll issues and help resolve employee pay discrepancies.
- Reporting & Reconciliations: Oversee payroll taxes, retirement contributions, deductions, GL reconciliations, W-2s, Forms 941, and other payroll reporting.
- Internal Controls: Maintain payroll controls, protect payroll data, support audits, and identify improvements to payroll processes and procedures.
- System Support: Partner with HR, IT, and Finance on payroll system changes, testing, data validation, interfaces, and reporting during the HRIS/HCM transition.
Skills and Requirements
- Payroll Leadership: 5+ years of progressively responsible payroll experience with experience supervising staff or managing payroll operations.
- Municipal Experience: Strong municipal/public-sector payroll experience, ideally including police, fire, or other public safety employees.
- FLSA & Compliance: Strong understanding of FLSA, Department of Labor requirements, payroll taxes, wage and hour requirements, and payroll compliance.
- Collective Bargaining: Experience interpreting and applying MOUs/collective bargaining agreements, including implementing new pay rules when agreements change.
- Hands-On Payroll: Comfortable reviewing and performing complex payroll calculations, including retro pay, deductions, terminations, accruals, taxes, and reconciliations.
- Leadership & Communication: Able to lead a payroll team while working collaboratively across HR, Accounting, IT, and other departments.
- Tyler Munis: Hands-on Tyler Munis experience is a huge plus.
- UKG: Previous experience working with UKG or similar electronic timekeeping systems.
- System Implementation: Experience supporting HRIS/HCM implementations, payroll testing, data validation, and system transitions.
- Education: Bachelor's degree preferred, but strong directly relevant municipal payroll experience is important.
We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal employment opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment without regard to race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or the recruiting process, please send a request to HR@insightglobal.com.