Administrative Assistant Industry: Industrial Manufacturing Job Title: Administrative Assistant Reports To: Office Manager Status: Full-time, Nonexempt (Hourly) Hourly Pay: $23.00-$30.00 per hour, based on experience Location Requirement: Local candidates only. This is an onsite position, and candidates must be located within approximately a 30-minute commute of Swedesboro, NJ.
About the Opportunity Our client is a well-established industrial manufacturing company seeking a detail-oriented Administrative Assistant to support the day-to-day operations of the office. This role works closely with the Office Manager and provides support across AR/AP, data entry, customer service, and general office operations. This is a busy office environment! Excellent customer service, product knowledge, and communication skills required. Position Summary
- Support AR/AP, data entry, and customer service for the office, working closely with the Office Manager on day-to-day operations.
Responsibilities
Responsibilities
- Process accounts receivable and accounts payable, including invoicing, payment application, and reconciliation.
- Enter and maintain accurate data across orders, inventory, and customer records.
- Complete and reconcile daily deposits.
- Answer customer calls and provide order, account, and product information.
- Assist with processing orders and prepare quotes as needed.
- Process outgoing mail and general sales inquiries.
Accountabilities
- Accuracy and timeliness of AR/AP records and data entry.
- Professional, responsive customer interactions.
- Follow-through on assigned tasks with minimal errors.
Qualifications
- High school diploma required; Associate's degree a plus.
- Prior AR/AP, bookkeeping, or data entry experience.
- Strong attention to detail and accuracy.
- Excellent customer service, product knowledge, and communication skills required.
- Proficiency in Microsoft Office; comfort learning new software.