Description Position Summary: Provides Office Coordinator plays a crucial role in maintaining the smooth and efficient daily operations of an office. They handle a variety of administrative tasks, including managing schedules, coordinating meetings, and ensuring the office is well-stocked with supplies, in a fast paced, multi-task environment. Their work ensures the office environment is conducive to productivity and that staff have the support they need to perform their duties. Role and Responsibilities include but are not limited to: Administrative & Office Support 1. Help other teams with basic administrative tasks such as redirecting calls disseminating correspondence, scheduling meetings and so on 2. Establish and implement office procedures and practices 3. Answer telephones professionally and direct the caller to the appropriate employee or take messages as needed 4. Welcome visitors and direct them to the relevant office/plant personnel 5. Issue, maintain and file signed visitor confidentiality agreements and GMPs 6. Coordinate mail services for FedEx and UPS, receiving, sorting, and forwarding incoming mail 7. Provide supporting documentation for annual audits 8. Assist with clerical duties such as photocopying, faxing, filing, and collating 9. Respond to customer complaints or issues with the appropriate department 10. Inventory items and organize office supply orders 11. Provide administrative support to HR and Operation Vendor, Supplier & Contract Management 1. Maintain updated vendor and compliance documents such as VAL spreadsheet and iKosher 2. Print and file contracts, maintaining organized supplier file folders 3. Coordinate with vendors for kitchen supply inventory 4. Support AP with vendor check distribution and correspondence logs 5. Review purchase orders for accuracy and update tracking spreadsheet with PO information 6. Manage purchasing calendar Logistics, Transportation & Carrier Coordination 1. Create transportation paperwork for Hope's Cookies 2. Schedule pickups with carriers 3. Contact carrier/supplier regarding late deliveries or other questions/concerns 4. Communicate with purchasing when a PO has not made an appointment 5. Maintain trucking and vendor logbook 6. Report drivers who fail to sign in Facilities, Safety & Office Operations 1. Conduct routine safety and security checks 2. Address general issues and simple repairs 3. Contact appropriate personnel for complex troubleshooting 4. Maintain safe and clean reception area