Human Resources Coordinator – Renewable Energy Projects
Keeping a growing workforce running smoothly means juggling new hires, employee changes, reports, and a steady stream of questions, all at the same time. As the HR Coordinator at Gridworks, you’re the one keeping every detail in order. You’ll get new hires set up, keep employee records accurate, and make sure Payroll, IT, and managers have what they need without missing a beat.
About the Company
Established in 2014, Gridworks is a leading EPC contractor for utility-scale solar and battery storage projects. Primarily operating across the Southwest, we are expanding into other regions. With nearly 3 GW of solar and battery energy storage projects, we are well positioned for continued success in the rapidly growing clean energy sector.
Position Summary:
The HR Coordinator supports the day-to-day work of the People Operations team, including onboarding, employee changes, reporting, audits, and employee and manager requests. The coordinator enters and maintains employee data with a high level of accuracy and works closely with Payroll, IT, Safety, Recruitment, and managers across the company. This is a great fit for someone early in their HR career who is detail oriented, highly organized, and great at multitasking.
Roles and Responsibilities
Onboarding & New Hire Support
- Enter new hire information into HR, payroll, and project management systems with a high degree of accuracy.
- Send new hire information to Payroll and IT so employees are ready on day one.
- Complete identity verification, Form I-9, and E-Verify for in-person and remote employees.
- Set up new hire travel accounts and help employees with travel booking questions.
- Collect and upload employee certifications.
- Coordinate drug testing and process related vendor invoices.
Employee Changes & Offboarding
- Process terminations and follow up on offboarding items such as equipment return and system access.
- Respond to unemployment claims and employment verification requests.
- Maintain and update employment records, as needed.
Reporting & Audits
- Prepare and send recurring reports to Payroll, IT, and leadership.
- Support federal, state, and program reporting, including EEO and apprenticeship reporting.
- Complete employment and hours verifications.
- Conduct regular audits of employee data.
- Respond to ad hoc report requests.
Employee Engagement & Communications
- Track employee celebration and coordinate recognition gifts.
- Process employee request forms.
- Provide information to marketing for company newsletter and quarterly meetings.
- Send company announcements and alerts.
Employee & Management Support
- Respond to employee inquiries through the HR inbox and help desk, escalating when needed.
- Respond to general employee and manager requests.
- Support the accommodation process by collecting documentation and tracking requests.
- Process incoming and outgoing mail.
Work Environment & Physical Demands
- Able to sit in front of a computer for extended periods during the workday.
- This job operates in a professional office environment.
- This role routinely uses standard office equipment such as computers, phones, fax, and mail machines.
- The HR Coordinator works in an office setting and interacts with employees, vendors, callers, internal customers, management, and other business team members.
Other Duties
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.
Gridworks is an equal opportunity employer. All aspects of employment including the decision to hire, promote, discipline, or discharge, will be based on merit, competence, performance, and business needs. We do not discriminate on the basis of race, color, religion, marital status, age, national origin, ancestry, physical or mental disability, medical condition, pregnancy, genetic information, gender, sexual orientation, gender identity or expression, veteran status, or any other status protected under federal, state, or local law
Qualifications
Qualifications and Requirements
Preferred
- Associate’s or bachelor’s degree in Human Resources, Business, or a related field, or equivalent experience.
- 0–4 years of HR or administrative experience
- Exceptional attention to detail and accuracy.
- Strong multitasking and time management skills, with the ability to manage competing deadlines.
- Proficient in Microsoft Office, especially Excel and Outlook.
- Accurate, careful data entry skills.
- Experience with an HRIS or payroll system is a plus.
- Ability to handle confidential information with integrity, professionalism, and discretion.
- Clear, professional written and verbal communication skills.
- Organized, proactive, and eager to learn.
- Team player with a customer service mindset.