Accounts Payable Specialist Job Description
Position Title: Accounts Payable Specialist
Reports To: Accounting Supervisor
Employment Type: Full-Time | Hourly | Non-Exempt
About Gridworks
Founded in 2014, Gridworks is a leading EPC contractor in utility-scale solar and battery energy storage. With more than 2 GW of executed projects across the Southwest and ongoing expansion, we’re proud to power the transition to a clean energy future.
Position Summary
We are seeking a highly organized and detail-oriented Accounts Payable Specialist to support our growing accounting team. This full-time position manages vendor invoices, payments, and credit card reconciliations, and supports audits and month-end close processes. The ideal candidate is reliable, proactive, and thrives in a fast-paced, deadline-driven environment.
Job Duties & Responsibilities
Vendor & Invoice Management:
- Review and verify incoming invoices and check requests for accuracy.
- Print, sort, and code invoices for entry into accounting software.
- Maintain and update vendor records.
- Request and manage certificates of insurance from vendors.
- Issue and request W9s, NTTCs, and credit applications.
- Respond to vendor inquiries and resolve discrepancies.
Financial Processing & Reconciliation:
- Prepare and process vendor payments.
- Reconcile accounts payable statements and credit card transactions.
- Assist with recognizing revenue to match associated costs.
- Gather and compile temp labor hours for OSHA reporting and fee validation.
Reporting & Compliance Support:
- Support month-end closing processes.
- Assist with year-end audits and compile required documentation.
- Maintain internal reports and rosters for project-based labor tracking.
- Perform other duties as assigned.
Competencies
- Strong interpersonal and communication skills.
- Team-oriented mindset with a proactive work ethic.
- Proficiency in Microsoft Excel and accounting software.
- Ability to work independently and manage time effectively.
Supervisory Responsibilities
This position has no direct or indirect supervisory responsibilities currently, subject to change if necessary, as responsibilities evolve.
Work Environment
This role is largely sedentary and based in an office setting, with prolonged periods of sitting at a computer. The position routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets, fax and mail machines. Work can be fast-paced and demanding. Remote or off-site work locations may be possible.
Physical Demands
This position requires manual dexterity sufficient to operate office equipment. The role may require lifting files, opening filing cabinets, and occasional bending, stooping, kneeling, or standing.
Position Type & Expected Hours of Work
This is a full-time position. Standard hours align with a typical business week, with occasional evening, weekend, or holiday work as required by workload demands.
Travel
Limited or no travel is expected for this position.
Qualifications
Required Knowledge, Skills & Abilities
- Minimum of 1 year accounting experience.
- Familiarity with accounts payable and basic accounting procedures.
- Hands-on experience with spreadsheets and financial reports.
- Accuracy and attention to detail.
- Strong organizational skills.
- Flexibility in work hours based on priorities.
- Ability to pass a background check.