Scheduler - Austin, Texas
The Office of the Governor is looking for a Scheduler (Program Specialist III) to work in the Scheduling and Advance Division.
Who We Are
The Office of the Governor works to build a healthier, safer, freer, and more prosperous future for all Texans. We are located primarily within the Texas State Capitol Complex in Austin.
What Youll Earn
The salary is $4,583.34 - $5,000.00 a month ($55,000.08 - $60,000.00 a year).
Benefits include medical insurance, sick leave, and vacation leave. Also, State of Texas employees are eligible for a defined retirement plan. Learn more:
What Youll Do
This position performs complex (journey-level) consultative services and technical assistance work. Work involves assisting with research, planning, scheduling, and re-scheduling of appointments for the Texas Governor. Maintains strict confidentiality and demonstrates ethical judgment in conducting business on behalf of the Office.
Responds to a high volume of incoming calls and customer inquiries while demonstrating excellent interpersonal, verbal, and written communication skills.
In coordination with the Director, plans and schedules the Governors travel, appointments, special events, meetings, and other internal and external engagements, using detailed knowledge of the Governors calendar, contacts, and commitments.
Plans, researches, and coordinates accommodations,
transportation, facilities, catering, signage, displays, translations, audio-visual equipment, printing, and security as required to effect seamless events for the Governor.
Communicates, documents, and relays information clearly to others and consistently follows complex instructions.
Confers with staff at designated event and/or meeting sites in order to understand, coordinate, and expedite all related details; determines special requirements, including for the Governor and staff.
Prepares or assists in preparing final schedule documents for the Governor and staff.
Follows strict internal protocols, including coordination necessary to confirm appointments.
Handles all related calls and prepares business correspondence as required to fulfill the assigned duties. May prepare executive briefings.
Responds to staff inquiries relative to the Governors schedule, including potential scheduling conflicts.
Consults and communicates with other agency staff as required to successfully fulfill the assigned scheduling duties.
May assist in evaluating
select providers, venues, and location staff.
May assist in monitoring event expenses and/or budgets as directed.
Maintains a regular work schedule,
frequently works on-call and must be available, including on short notice and in crises
.
How Youll Qualify
High school graduate equivalent; and
Three (3) years of professional experience relevant to the position.
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