Advance Representative (Program Specialist II) 2027-12

Advance Representative - Austin, Texas The Office of the Governor is looking for an Advance Representative (Program Specialist II) to work in the Scheduling and Advance Division. Who We Are The Office of the Governor works to build a healthier, safer, freer, and more prosperous future for all Texans. We are located primarily within the Texas State Capitol Complex in Austin. What Youll Earn The salary is $4,583.34 -$4,833.34 a month ($55,000.08 - $58,000.08 a year). Benefits include medical insurance, sick leave, and vacation leave. Also, State of Texas employees are eligible for a defined retirement plan. Learn more: What Youll Do This position performs moderately complex (journey-level) consultative services and technical assistance work. Work involves collaboration with Advance Representatives and other OOG agency staff to plan, coordinate and assist with event site selection, crowd control and staff briefings. Work includes assisting in researching and planning appropriate sites for state press and policy events. This position staffs the Governor at the events and is the main point of contact for the Governor and staff. Maintains strictest confidentiality and demonstrates ethical judgment in conducting business on behalf of the Office of the Governor. As a member of the Governors Scheduling and Advance team, the incumbent frequently works on-call and must be available, including on short notice and in crises. Demonstrates sustained awareness of the Governors calendar, contacts, and events as necessary to effectively fulfill scheduling and advance activities. Assists the Division Director and other division staff in researching and planning site selection for special events, meetings, and all other internal and external activities for the Governor as authorized. Plans and coordinates facilities, catering, signage, displays, translation, audio-visual equipment, printing, and security as required for seamless events. Works with event organizers on logistics and event schedules. May assist in monitoring event expenses and/or budgets as directed. Works with representatives of the media to coordinate their coverage of the Governors events. Assists with crowd control and media accessibility at events. Communicates, documents, and relays information clearly to others and consistently follows complex instructions. Effectively coordinates the availability of equipment, transportation, displays, and other business needs. Confers with staff at designated event and/or meeting sites in order to understand, coordinate and expedite all related details; determines special requirements, including for the Governor and staff. Handles all related calls and prepares business correspondence as required to fulfill the assigned duties. Prepares reports and executive briefings. Responds to staff inquiries relative to the site selection. Consults and communicates with other agency staff as required to successfully perform advance duties. Serves as the Accessibility Liaison for the division. Assists divisional staff with basic accessibility requirements and reviews accessibility reports related to division-owned content. May assist in evaluating select providers, venues, and location staff. May perform travel aide responsibilities for the Governor when necessary. May assist with scheduling assistant duties when necessary. May train other staff. ###