Accounting Specialist
SAN ANTONIO, TX, US
Seeking a full-time Accounting Specialist for the Accounting Department. This position reports directly to the Director of Accounting and Finance and will join a growing team of accounting professionals. All responsibilities will support multiple companies.
Responsibilities include monthly invoicing of government contracts using government systems such as WAWF, Tungsten, GSA, and contractor-specific systems. Research issues with bills and/or vendors. Enter all AP and AP into accounting system.
Weekly Cash Flow Reports to review all AR and AP for accuracy.
Perform audits of multiple bills for accurate project costs.
Reconcile credit card accounts and enter into accounting system.
Responsible for vendor document management including uploading, tracking, and coding receipts, statements, documents, etc.
Research flights, hotels, etc. for employee travel, book employee travel, and prepare and process expense reports following GSA
guidelines (duty is shared.)
Produce Employee Labor Reports
Assists Accounting Department with various research projects and/or special projects
Perform administrative functions for Accounting Department such as scanning, faxing, sending out mail, creating labels, etc.
Manage filing for Accounting Department.
Order office supplies and facility supplies.
Prepare correspondence and documents.
Work with sensitive and confidential material.
Assist Accounting Department with external and internal company audits.
Provide daily support to the Accounting Department.
Occasionally answers phone and serves as backup for receptionist.
Regular work hours are expected and can include on occasion some nights/weekends during the busy period.
Intense concentration over extended periods of time that can include frequent interruptions for questions or advice is expected. Competing priorities will happen.
Requirements
Bachelor’s degree preferred in Accounting, Finance, business or other related field
3+ years accounting experience
3+ years experience with QuickBooks desktop
Experience with DCAA approved accounting systems, cost-plus accounting, and project-based accounting is a plus
Experience using government software and programs such as WAWF, Tungsten, GSA, SAM, Deltek, etc. is a plus
Knowledge of government travel policies and procedures
Proficient in Microsoft Office (Outlook, Word, Excel, and Power Point), Adobe Acrobat, and Social Media web platforms
ADP Workforce Now experience a plus
Ideal candidate is a good communicator, handles ambiguity professionally, is highly organized, is a self-starter, needs little to no direction or supervision on tasks and assignments after training period, thinks outside the box and problem solves, is a team player, has strong analytical skills, is able to multi task with ease in a fast paced environment, works well under pressure and within deadlines, prioritizes tasks, is customer service orientated, and most importantly has a high level of attention to detail. In
addition:
Must exhibit a high level of professionalism and confidentiality
Must be ethical, honest, and adhere to company’s core values
Perform multifaceted general office support
Must adhere to all company policies and procedures
Must have vehicle and valid driver’s license
