Position Details
Position Information
Position Title Administrative Assistant
Department Walter Commons
Pay Type Non Exempt
Appointment Type (A) Continuing Full-Time
Hours Per Week 37.5
Number of weeks 44 weeks per year
other - # of weeks
Benefits Eligible Full Benefits
Geographical Regional
Qualifies for Relocation Reimbursement Yes
Work Schedule
Job Description
General Scope of Duties The Administrative Assistant provides administrative, fiscal, records, and program support for the College’s global education operations in the Walter Commons for Global Study and Engagement (including Study Away) and the Center for International Studies and Liberal Arts (CISLA).
The position supports the day-to-day operations of both areas by maintaining accurate records and spreadsheets, coordinating payments and expenditures, supporting events and programs, managing calendars and shared spaces, and providing administrative assistance to students, faculty, staff, visitors, and external partners.
The position also has program-specific responsibilities related to CISLA and the Walter Commons, including supporting application and selection processes, maintaining program documentation, coordinating events and travel, and assisting with institutional reporting and compliance requirements. Approximately 50% of the work will be for each area and the position will report jointly to the Director of the Walter Commons for Global Study and Engagement and the Manager of Operations in CISLA.
General Duties and Responsibilities
Shared Administrative Responsibilities
- General Office Support: Serve as the primary point of contact for inquiries via phone, email, and in-person reception; direct students, faculty, and visitors to appropriate campus offices and resources.
- Financial & Purchasing Support: Process payment requests, p-card reconciliation, invoices, and expense reimbursements in coordination with Accounts Payable; support director and manager with routine budget tracking and expenditure monitoring.
- Event & Scheduling Coordination: Coordinate promotional materials, room reservations, catering, setup, and travel and lodging logistics for guest speakers, workshops, committee meetings, and program events.
- Records & Systems Management: Maintain digital filing systems, shared drives, databases, and compliance records in accordance with College data governance practices.
- Communications & Office Operations: Order and track supplies, manage incoming and outgoing mail, maintain shared calendars, and assist with the preparation of flyers, forms, and other promotional materials.
CISLA Specific:
- Certificate Program Support: Provide logistical support for CISLA program, including scheduling ACTFL language testing, coordinating student presentations in language classes, and organizing certificate ceremonies and annual dinners.
- Admissions & Selection Support: Collect and organize applicant materials, faculty recommendations, and supporting documentation; schedule applicant interviews, prepare materials for selection committee meetings.
- Program Records & Communications: Coordinate the submission of CISLA senior integrative projects to the Digital Commons; assist with maintaining the CISLA website and updating program handbooks, newsletters, and promotional materials.
Walter Commons Specific:
- Travel & Compliance Administration: Maintain the Walter Commons international travel registry; collect and track required student documentation, including waivers; and support Study Away Clery Act compliance and reporting.
- Grants & Specialized Fund Management: Track endowed funds and named grants, administer disbursements, and prepare end-of-semester financial summaries for program directors; process payments to international partners and vendors.
- Global Programs & Application Support: Maintain institutional partner records and MOUs; organize application materials for signature programs, named grants, and Study Away cycles; schedule committee reviews; and coordinate group travel logistics, including flight reservations and ground transportation.
Education and Skills
- Associate’s degree required; bachelor’s degree preferred.
- 2–4 years of progressively responsible administrative and program coordination experience preferred, preferably in higher education, international education, nonprofit, or a similar environment.
- Knowledge of financial administration, including processing invoices, reimbursements, payment requests, purchasing card transactions, tracking expenditures, maintaining financial records, and assisting with budget reporting.
- Experience working with confidential or sensitive information and exercising appropriate discretion and judgment.
- Strong organizational, interpersonal, written, and verbal communication skills, with the ability to work effectively with students, faculty, staff, vendors, international partners, and individuals from diverse backgrounds and cultures.
- Proficiency with Microsoft Office/Microsoft 365, particularly Excel, Word, Outlook, and Teams, and the ability to learn and effectively use institution-specific systems and databases.
- Ability to independently manage multiple priorities and deadlines, identify and resolve routine administrative and financial issues, and appropriately escalate more complex matters.
- Ability to work independently while collaborating effectively with faculty, staff, students, and campus partners.
- Strong customer service orientation and commitment to supporting students and the College community.
- Commitment to cultural awareness, inclusivity, and supporting the College’s global education mission.
Preferred Qualifications
Physical Demands
Driving Required No
Salary Range $22.00-$25.00
Note Connecticut College is committed to fair and competitive compensation. The final offer will reflect the candidate’s experience, education, and the institution’s pay structure to ensure internal equity.
Applicant Credentialing Thorough applicant credentialing will be conducted on the selected candidate which will include criminal records check, DMV check and depending on the position psychological exam and pre-placement physical.
Posting Detail Information
Open Date 10/28/2026
Applications accepted through
Open Until Filled Yes
Documents needed to Apply
Required Documents
Optional Documents