Administrative Assistant

Position Details

Position Information

Position Title Administrative Assistant

Department Facilities Management Admin -Group

Pay Type Non Exempt

Appointment Type (A) Continuing Full-Time

Hours Per Week 37.5

Number of weeks 52 weeks per year

other - # of weeks 52

Benefits Eligible Full Benefits

Geographical Regional

Qualifies for Relocation Reimbursement No

Work Schedule

Job Description

General Scope of Duties Provide executive-level business operations support to the Associate Vice President, Facilities Management and Campus Planning. Manage various projects within the Facilities Management office, including but not limited to the management of communications, public relations, and organizational projects. Provide administrative and business support to the department as directed. Interact and communicate with the College community as necessary to complete assigned tasks.

General Duties and Responsibilities

Priority Duties and Responsibilities:

• Provide executive-level business operations support to the Associate Vice President by prioritizing and managing calendar; sorting, prioritizing, and, when appropriate, responding to incoming correspondence; preparing outgoing correspondence; answering and directing incoming requests; preparing meeting minutes; conducting research; and arranging business travel.
• Draft, edit, and prepare executive-level presentations, correspondence and miscellaneous documents for the Associate Vice President.
• Provide clerical support for meetings to include scheduling, preparation of agenda, gathering materials and preparing mailings, preparing minutes and archiving documents.
• Coordinate organizational projects and improvements for the department.
• Serve as a direct representative of the Associate Vice President at meetings as directed.

General Duties and Responsibilities:

• Establish, manage and maintain files.
• Provide administrative and business support to the division as directed, including regular campus communications and maintaining and updating the divisional website;
• Supervise student workers in the Facilities Management and Campus Planning administrative office.
• May require availability outside of the College’s normal administrative office hours.
• Additional duties as assigned or as necessary.

Education and Skills

• Bachelor’s degree preferred with 5 years of administrative experience required.
• Strong written and verbal communication skills.
• Strong computer skills, preferably in the Microsoft Office Suite or Google Suite of products.
• Ability to interact well with a variety of people from all areas of the college and community (including senior management) and work proactively and independently.
• High integrity needed to handle confidential information.
• Knowledge of general office equipment.
• Must be detail oriented.
• Well-organized, able to work under pressure and prioritize, able to handle multiple projects, plan and accomplish goals.
• No travel required.

Preferred Qualifications

Physical Demands

Driving Required No

Salary Range 25.44-27.44

Note Connecticut College is committed to fair and competitive compensation. The final offer will reflect the candidate’s experience, education, and the institution’s pay structure to ensure internal equity.

Applicant Credentialing Thorough applicant credentialing will be conducted on the selected candidate which will include criminal records check, DMV check and depending on the position psychological exam and pre-placement physical.

Posting Detail Information

Open Date 11/12/2026

Applications accepted through

Open Until Filled Yes

Documents needed to Apply

Required Documents

• Resume
• Cover Letter

Optional Documents