Position Purpose and Objectives
The Junior Buyer provides administrative and transactional support to the Supply Chain Director and Purchasing Department by assisting with the day-to-day purchasing process. This role is responsible for maintaining purchasing records, processing documentation, following up on purchase orders, communicating with suppliers regarding routine order status, and ensuring purchasing information is accurate and up to date.
Essential Job Functions
- Creates, processes, and maintains purchase orders within the ERP system.
- Monitors open purchase orders and follow up on delivery status.
- Reviews purchase orders, invoices, and receiving documents for accuracy.
- Enters and maintains purchasing transactions, vendor records, and pricing information.
- Maintains accurate electronic and physical purchasing files and documentation.
- Contacts suppliers regarding order confirmations, shipment status, and delivery schedules as directed.
- Requests pricing, product availability, and supporting documentation from suppliers.
- Assists in resolving routine purchasing, delivery, and invoice discrepancies.
- Prepares purchasing reports and maintains departmental records.
- Supports Purchasing and Supply Chain personnel with administrative and clerical tasks.
- Coordinates with Accounting regarding invoice documentation and payment inquiries.
- Provides purchasing updates and documentation to internal departments.
- Maintains purchasing records in accordance with company policies and record retention requirements.
Knowledge, Skills, and Abilities Required
- Organization.
- Attention to Detail.
- Data Entry Accuracy.
- Purchasing Documentation.
- ERP System Proficiency.
- Microsoft Office Suite.
- Vendor Communication.
- Time Management.
- Customer Service.
- Record Management.
Supervisory Responsibility
Working Conditions
- Professional Office Environment.
- All other duties as assigned by Manager.
- Willing to work OT, weekends, and/or Holidays as needed.
Minimum Qualifications
- High School degree minimum.
- Associate degree in Business, Supply Chain, or a related field preferred.
- 1-2 years of experience in administrative, purchasing, inventory, customer service, or office support role preferred.
Success Factors
- Consistently maintains accurate purchasing records.
- Provides timely follow-up on purchase orders and supplier communications.
- Supports efficient day-to-day purchasing operations.
- Maintains positive working relationships with suppliers and internal departments.
- Contributes to a well-organized and efficient purchasing function through strong administrative support.
- Excellent problem-solving skills.