Performs comprehensive general and accounting clerical duties in support of a program, department, or office. Processes invoices and related accounts payable documents. Process procurement documents. Performs other duties as assigned.
EXAMPLES OF DUTIES:
- Receives, reviews, and processes invoices for a variety of payable accounts. Resolves discrepancies, which may require extensive research, involving purchase orders, invoices, receiving confirmations, invoice approvals, and purchase order verifications to ensure that payments to vendors can be made promptly.
- Process reimbursements to schools and travel and mileage reimbursements for employees. Ensure compliance with travel policies, rules, and procedures.
- Confers with schools, offices, and vendors in an effort to resolve problems and answer questions regarding invoices, purchase orders, and payments.
- Makes ledger and journal entries by exact amounts, dates, and accounts.
- Scan and process vendor invoices, reimbursements and other accounting documents through the document management system.
- Enters, retrieves, and compiles information using Advantage Financial and other automated information systems.
- Reviews, prepares, and processes records, forms, and similar documents according to rules, regulations, policies, and procedures. Reviews documents for completeness and accuracy.
- Codes, enters, and retrieves information using automated database systems and software. Prepares and processes work orders, requisitions, vouchers, invoices, journal entries and other standard office forms. Gathers information required for reports.
- Receives, distributes, and files documents. Sets up and maintains databases, spreadsheets, and logs. Enters and retrieves information from databases. Organizes and maintains electronic and paper document filing systems.
- Verify accuracy of accounts payable checks before mailing.
- Review expense reports to ensure compliance with travel policies, rules and procedures.
- Receives and responds to requests for information. Provides information to callers regarding office programs, services, and procedures.
- Serves as the Records Liaison for the Department of Fiscal Services.
MINIMUM QUALIFICATIONS:
Education, Training and Experience:
- Possession of a high school diploma or appropriate equivalent. Five years of office clerical experience. Experience with fiscal and/or accounting duties preferred.
Note: Other combinations of applicable education, training, and experience that provide the knowledge and skills necessary to perform effectively in the class may be considered.
Licenses and Certificates:
Knowledge, Skills, and Abilities:
- Knowledge of office practices and procedures. Knowledge of filing systems. Knowledge of spelling, grammar, and arithmetic. Knowledge of personal computers and office software packages. Knowledge of automated office systems.
- Skill in maintaining databases, spreadsheets, and logs. Skill in maintaining filing systems. Skill in operating personal computers and related office equipment. Skill in providing routine information to telephone callers and office visitors.
- Ability to communicate effectively. Ability to perform basic mathematical computations. Ability to follow rules and regulations. Ability to establish and maintain effective working relationships.
PHYSICAL AND ENVIRONMENTAL CONDITIONS:
- The work of this class is generally sedentary and performed in an office environment. Work includes the operation of office equipment, including personal computers, and occasional limited physical activities.
CONDITIONS OF EMPLOYMENT:
Citizenship, residency or work VISA in United States required
SALARY: Grade 04/ESPBC (12-Month), $25.45 to $42.60 (Hourly Base Pay Scale for Non-Exempt Office Professionals, Clerical, and Classified 2026-2027 Effective July 1, 2026)
Visit the BCPS Office of Payroll website for additional information on pay scales, other compensation and leave accruals at https://www.bcps.org/fiscalservices/payroll.
OTHER COMPENSATION: This position may also be eligible for comp time as per the ESPBC Master Agreement. Visit the BCPS website for additional information at https://www.bcps.org/cms/One.aspx?portalId=2828&pageId=69996497 FLSA: Non-Exempt
RETIREMENT: Eligible for the Maryland State Retirement System.
BENEFITS: BCPS offers a comprehensive benefits program for eligible employees including options for medical plans, dental plans, vision, life insurance, flexible spending accounts, disability coverage, and 403(b)/457 plans. Other benefits include paid holidays, sick, personal business, and bereavement days, and flexible leave options such as FMLA, sick bank, and board approved leaves. All new hires will attend a benefits meeting upon hire.
Visit the BCPS website for additional information about benefit plans for BCPS employees at https://www.bcps.org/hr/compliance/benefits_and_retirement
This document describes the duties and responsibilities of a position. It shall not be held to exclude duties not referenced nor limit the right of management to assign work to employees.
Application Instructions Please read and carefully follow the instructions provided below.
- Applicants are required to have a completed application on file for employment with Baltimore County Public Schools (BCPS). Information on your resume and application must match. This information is necessary for salary determination should you receive an offer of employment.
- Professional references must be submitted to complete your application. Examples of professional references include current and former principals, supervisors, managers, mentor teachers and university/college supervisors. Personal references from colleagues, friends, community members, etc. will not be accepted.
- Be sure to account for all periods of employment and unemployment. Failure to complete all fields of the "Work Experience" section of the application may result in your application not being considered. A resume will not be the only document considered in determining your qualifications for a position.
- You MUST attach your unofficial transcript(s) or license(s) to your application if you applying for a position as a teacher or position which requires Licensure/Certification.
Proof of Licenses, Certifications and Education:
- Applicants are required to submit proof of licenses, certifications and education beyond high school to meet the required and preferred qualifications of the position. Diplomas or transcripts must show the applicant’s major field of study. Copies and unofficial transcripts are acceptable only at the application stage. Official transcripts must be provided only after you have accepted a contingent offer.
- Failure to submit proof of Licenses, Certifications and Education may result in your application not being considered. Proof of licenses, certifications, and/or education must be submitted with your application.
Proof of Degree Equivalency:
- Applicants who have obtained a degree from outside the United States are required to submit degree equivalence documentation from a MSDE approved Foreign Transcript Evaluation Agency. This information is located on the MSDE website at https://marylandpublicschools.org/about/Pages/DEE/Certification/Foreign-Transcript-Evaluation-Agencies.aspx
Pre-Employment Requirements:
- All people employed by the Baltimore County Public Schools, regular and temporary, are required to be fingerprinted and have a criminal background investigation (per COMAR) completed. The fee charged for fingerprinting is $109.
- Anyone offered employment is required to provide proper identification and documentation of eligibility for employment in the US.
- If you have military experience, you will be asked to provide a copy of DD214.
- Official transcripts will be required upon hire and must be sent via escript/clearinghouse from your university.
- Some positions will require employees to undergo a physical examination.
- All newly hired personnel must attend a Benefits and Retirement Orientation meeting.
- Additional job verification will be required for salary credit.
Contact Information Office of Business Operations, Support and Substitutes supportstaffhr@bcps.org
This document describes the duties and responsibilities of a position or group of positions. It shall not be held to exclude duties not referenced nor limit the right of management to assign work to employees.
Baltimore County Public Schools (BCPS) is the 22nd largest school district in the nation and the 3rd largest in Maryland with over 21,000 employees supporting over 111,000 students. BCPS has 26 Maryland Blue Ribbon Schools of Excellence and 23 National Blue Ribbon schools, 32 magnet schools and 116 magnet programs.
Baltimore County Public Schools is seeking highly effective employees that will inspire, support, and prepare our students for a successful future. BCPS works to embrace all stakeholders, engage them in authentic collaboration and empower them to be a part of positive change, so our students, staff, and system will excel. We hope you will join our dynamic community! Apply to work at BCPS!