Clerk IV, Food Services

Processes all accounts payable for the Office of Food and Nutrition Services to include warehouse receipts, direct deliveries, check requests, and fixed assets. Provides financial and clerical support for fiscal operations to ensure the effective and efficient delivery of food and nutrition services to schools.

EXAMPLES OF DUTIES:

• Enters, verifies, and processes financial documents prepared by others, such as accounts payable and similar items. Follows up for the receipt of and resolves various discrepancies (which may require extensive research) involved with purchase orders, invoices, receiving confirmations, and invoice approvals.
• Maintains contact with schools, offices, and vendors in an effort to resolve problems and answer questions.
• Maintains file and reconciliations for revenue and receivable accounts.
• Coordinates school banking assignments, ordering, and distribution of bank bags and deposit slips.
• Audits and makes adjustments as needed to purchase orders, food warehouse receipts, requisitions, and vendor statements.
• Works with departmental administrative staff for approvals regarding invoices and payments.
• Reviews and validates mileage reimbursement requests for accuracy and completeness prior to processing for payment.
• Provides support for employee expense reimbursements.
• Handles payment arrangements for staff attendance at conferences and seminars.
• Maintains monthly statement of departmental procurement card purchases.
• Routinely works with general accounting department and other fiscal staff members.
• Performs routine clerical duties such as filing, typing, data processing, preparing spreadsheets, and operates fax and copy machines.
• Performs other duties of similar scope and complexity.

MINIMUM QUALIFICATIONS:

Education, Training and Experience:

• High school diploma or equivalent. Five years of office clerical experience required.
• Experience with accounting/fiscal duties preferred.

Licenses and Certificates:

N/A

Knowledge, Skills, and Abilities:

• Proficient skills in data processing.
• Proficiency in Microsoft Office applications, particularly Microsoft Excel, with the ability to develop, maintain, and analyze spreadsheets and financial data.
• Knowledge of Oracle systems preferred.
• Detail oriented and accurate accounting practices required.
• Requires frequent close mental and visual attention to details and accounting transactions.

PHYSICAL AND ENVIRONMENTAL CONDITIONS:

• The work of this class is generally sedentary and performed in an office environment. Work includes the operation of office equipment, including personal computers, and occasional limited physical activities.

CONDITIONS OF EMPLOYMENT:

N/A Citizenship, residency or work VISA in United States required SALARY: Grade 04/ESPBC (12-Month), $25.45 to $42.60 (Hourly Base Pay Scale for Non-Exempt Office Professionals, Clerical, and Classified 2026-2027 Effective July 1, 2026 )

Visit the BCPS Office of Payroll website for additional information on pay scales, other compensation and leave accruals at https://www.bcps.org/fiscalservices/payroll.

OTHER COMPENSATION: This position may also be eligible for comp time as per the ESPBC Master Agreement. Visit the BCPS website for additional information at https://www.bcps.org/cms/One.aspx?portalId=2828&pageId=69996497. FLSA: Non-Exempt RETIREMENT: Eligible for the Maryland State Retirement System. BENEFITS: BCPS offers a comprehensive benefits program for eligible employees including options for medical plans, dental plans, vision, life insurance, flexible spending accounts, disability coverage, and 403(b)/457 plans. Other benefits include paid holidays, sick, personal business, and bereavement days, and flexible leave options such as FMLA, sick bank, and board approved leaves. All new hires will attend a benefits meeting upon hire.

Visit the BCPS website for additional information about benefit plans for BCPS employees at https://www.bcps.org/hr/compliance/benefits_and_retirement

This document describes the duties and responsibilities of a position. It shall not be held to exclude duties not referenced nor limit the right of management to assign work to employees.

Application Instructions Please read and carefully follow the instructions provided below.

• Applicants are required to have a completed application on file for employment with Baltimore County Public Schools (BCPS). Information on your resume and application must match. This information is necessary for salary determination should you receive an offer of employment.
• Professional references must be submitted to complete your application. Examples of professional references include current and former principals, supervisors, managers, mentor teachers and university/college supervisors. Personal references from colleagues, friends, community members, etc. will not be accepted.
• Be sure to account for all periods of employment and unemployment. Failure to complete all fields of the "Work Experience" section of the application may result in your application not being considered. A resume will not be the only document considered in determining your qualifications for a position.
• You MUST attach your unofficial transcript(s) or license(s) to your application if you applying for a position as a teacher or position which requires Licensure/Certification.

Proof of Licenses, Certifications and Education:

• Applicants are required to submit proof of licenses, certifications and education beyond high school to meet the required and preferred qualifications of the position. Diplomas or transcripts must show the applicant’s major field of study. Copies and unofficial transcripts are acceptable only at the application stage. Official transcripts must be provided only after you have accepted a contingent offer.
• Failure to submit proof of Licenses, Certifications and Education may result in your application not being considered. Proof of licenses, certifications, and/or education must be submitted with your application.

Proof of Degree Equivalency:

• Applicants who have obtained a degree from outside the United States are required to submit degree equivalence documentation from a MSDE approved Foreign Transcript Evaluation Agency. This information is located on the MSDE website at https://marylandpublicschools.org/about/Pages/DEE/Certification/Foreign-Transcript-Evaluation-Agencies.aspx

Pre-Employment Requirements:

• All people employed by the Baltimore County Public Schools, regular and temporary, are required to be fingerprinted and have a criminal background investigation (per COMAR) completed. The fee charged for fingerprinting is $109.
• Anyone offered employment is required to provide proper identification and documentation of eligibility for employment in the US.
• If you have military experience, you will be asked to provide a copy of DD214.
• Official transcripts will be required upon hire and must be sent via escript/clearinghouse from your university.
• Some positions will require employees to undergo a physical examination.
• All newly hired personnel must attend a Benefits and Retirement Orientation meeting.
• Additional job verification will be required for salary credit.

Contact Information Office of Business Operations, Support and Substitutes supportstaffhr@bcps.org

This document describes the duties and responsibilities of a position or group of positions. It shall not be held to exclude duties not referenced nor limit the right of management to assign work to employees.

Baltimore County Public Schools (BCPS) is the 22nd largest school district in the nation and the 3rd largest in Maryland with over 21,000 employees supporting over 111,000 students. BCPS has 26 Maryland Blue Ribbon Schools of Excellence and 23 National Blue Ribbon schools, 32 magnet schools and 116 magnet programs.

Baltimore County Public Schools is seeking highly effective employees that will inspire, support, and prepare our students for a successful future. BCPS works to embrace all stakeholders, engage them in authentic collaboration and empower them to be a part of positive change, so our students, staff, and system will excel. We hope you will join our dynamic community! Apply to work at BCPS!