Your future role on our team As an Office Administrator/Project Assistant at BBA, you’ll play a central role in two areas: supporting project teams and keeping day-to-day office operations running smoothly.
engineers and technicians, you’ll play an important role in:
- Supporting successful delivery of projects;
- Preparing, formatting, and coordinating technical documents and deliverables;
- Applying strong attention to detail and maintaining high standards of quality and consistency across project documentation; and
- Support overall office operations and administrative functions.
- Make a meaningful contribution to exciting projects while developing your skills alongside a dedicated and collaborative team.
With us, you’ll get the opportunity to...
- Revise documents such as specifications, estimates, reports, and proposals, and verify the accuracy of cost tables.
- Gather and provide the information necessary to prepare project documents.
- Improve the structure and clarity of written content by identifying ambiguities and clarifying meaning.
- Work across offices to format documents and presentations following corporate standards and templates.
- Coordinate with printing, shipping, and other external service providers. Support invoicing and other administrative processes.
- Assist with employee training and onboarding activities. Support health and safety documentation and requirements, including tracking personal protective equipment (PPE).
- Support maintenance scheduling, safety equipment coordination, and other administrative activities related to company vehicle and fleet management.
- Interact with IT support teams to assist staff with equipment needs.
- Assist with general office operations (supplies, equipment, vendor management, etc.).
Do your qualities and values match our corporate culture?
- Results-driven
- Thirsty to learn and excel.
- Willingness to work together while having fun.
- Caring mindset that puts people first.
- Desire to be in the thick of the action.
- Rigorous and ethical.
The
experience you bring:
- Bachelor’s degree in a relevant field
- 5+ years of experience in a similar position
- Excellent ability to revise text in both English and Spanish (Desirable)
- Proficiency in office software: Microsoft Word, Excel, PowerPoint, and Adobe
- Advanced English/Spanish skills to facilitate collaboration with other BBA offices and/or clients in Latin America.
- Asset: experience in the consulting engineering industry or in any other professional services field.