CMC, as Associa company, is hiring an Administrative Assistant to support its condominium community in Washington DC.
The Administrative Assistant supports and assists general office activities and projects with administrative tasks. Provides customer service support. Under moderate supervision, work may involve contact with homeowners and board members.
Essential Duties and Responsibilities
- Update and file association documents for Community Managers. Arrange for delivery and pick up of documents from storage when necessary.
- Update homeowner and association information in C3 and shared files.
- Process and distribute incoming and outgoing mail for the office and Associations.
- Process print jobs, scanning and faxing as general office support when needed
- Organizes and prepares correspondence relating to association business.
- Receives and responds to incoming calls from homeowners, Board members and vendors.
- Follow through on various requests.
- Reviews invoices for completeness/accuracy of charges and prepare payable vouchers for manager’s approval if not completed by Telephone Operator.
- Prepares and assists community managers with monthly board packages and in house mailings.
- Relieves concierge/reception on an as needed basis.
- Other duties as requested.
Hourly pay rate: $20-$26.
- High School Diploma or GED Required.
- 1+ year of office, clerical, or administrative experience.
- Excellent communication skills, written and spokena,
- Excellent customer service skills.
- Ability to manage multiple projects simultaniously, prioritize tasks, and maintain deadlines.
- Proactive, attention to detail, takes the initiative.
- Well versed in Microsoft Suite (Word, Excel, Outlook).
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