Job Title: Office Assistant Department: Office FLSA Status: Non-Exempt
Position Overview:
The Office Assistant provides administrative and clerical support to ensure efficient day-to-day operations within the cylinder manufacturing facility. This position is responsible for handling office tasks such as data entry, filing, scheduling, document preparation, and assisting with communication between departments. The Office Assistant will support management, production, and customer service teams by maintaining accurate records, processing paperwork, and helping coordinate workflow. Strong organizational skills, attention to detail, and the ability to work in a fast-paced, team-oriented environment are essential for success in this role.
Essential Duties: (Additional duties may be assigned as required.)
- Answer and direct incoming calls on a multi-line phone system in a professional and courteous manner.
- Greet and assist visitors, customers, and vendors at the front desk.
- Perform data entry, filing, scanning, and document preparation to support office operations.
- Assist with processing work orders, purchase orders, and invoices.
- Maintain accurate records, logs, and reports as required.
- Coordinate scheduling, meetings, and communication between departments.
- Handle incoming and outgoing mail and package deliveries.
- Order and maintain office supplies and ensure common areas remain organized.
- Support production and management staff with administrative tasks as needed.
- Follow company policies, procedures, and safety guidelines.
Qualifications:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed above, and below, are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Language Ability:
Ability to read and interpret documents such as employee handbook, company policies, meeting minutes, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or employees of organization.
Math Ability:
Ability to add, subtract, multiply, and divide in all units of measure, including whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percentage and to draw and interpret bar graphs.
Reasoning Ability:
Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.
Computer Skills:
To perform this job successfully, an individual should have knowledge of Microsoft Word, Microsoft Excel, Made2Manage, Internet Explorer, and Microsoft Outlook.
Education/Experience:
High school diploma or general education degree (GED); or two to four years related experience and/or training; or equivalent combination of education and experience.
Knowledge, Skills and Other Abilities:
- Good communication skills
- Good computer skills
- Knowledge of Microsoft Windows operating systems
Physical Demands:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to stand, use hands, reach with hands and arms, and talk or hear. The employee is frequently required to walk. The employee is occasionally required to stoop, kneel, crouch or crawl. The employee must occasionally lift and/or move up to 25+ pounds.
Work Environment:
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is required to wear safety glasses and hard sole/close toed shoes with a low heel when walking through the manufacturing shop and/or repair shop whether as part of performing their job or just passing through. In addition, long hair must be tied back when around hazards of flame, machinery, or equipment. While performing the duties of this job, the employee is regularly exposed to work near moving mechanical parts. The employee is occasionally exposed to fumes or airborne particles, toxic or caustic chemicals, and vibration. The noise level in the work environment is usually moderate to loud.
Yates Industries, Inc. is an equal employment opportunity employer and provides employment and advancement opportunities to its employees without discrimination because of race, color, religion, sex (including pregnancy and conditions related to pregnancy), sexual orientation, transgender status, weight, height, age, marital status, national origin, citizenship, disability, genetic makeup, military or veteran status, misdemeanor arrest record (not resulting in conviction) or any other protected characteristic as established by law. This policy of equal employment opportunity applies to all policies and procedures relating to recruitment and hiring, compensation, employee benefits, promotional opportunities, disciplinary decisions, termination and all other terms and conditions of employment.