Company Description XSI is a leading provider of information technology and professional services known for outstanding service delivery in a wide range of professional services engagements around the country. Team XSI continually meets and exceeds customer expectations. We are passionate about our work and making a difference.
Our vision is to be the best professional services management company for both our customers and our employees. We need employees that share this vision. Our remarkable employees are the key to our company's incredible success.
XSI promotes a work environment of trust, integrity, respect, continual improvement, customer satisfaction and business success. We strive to provide competitive salary and benefits, an engaging and rewarding work environment, training and development opportunities.
Job Description
The Executive Assistants will provide professional support to the senior-level Department of State staff members and be responsible for various administrative duties.
EDUCATION/EXPERIENCE REQUIRED:
- Department of Defense Secret Clearance.
- Bachelor’s Degree and two (2) years of experience; or
- Four (4) years serving in a similar capacity reporting directly to a senior management staff member the equivalent of a Department of State, SES Level, Deputy Assistant Secretary.
- Proficient in the Microsoft Suite of Office Products (i.e., Word, PowerPoint, Excel, SharePoint, Teams and Outlook).
- Ability to become familiar with PPT-specific programs and software.
DUTIES/TASKS:
- Create and manage a travel itinerary, provide coordination with the destination location, and support for subsequent changes; Coordinate logistics for Government travel: book tickets, hotels, rental vehicles, estimate per-diem, and voucher travel upon return.
- Schedule meetings and appointments and coordinate executive communications, including taking calls, responding to emails and interfacing with internal and external customers.
- Prepare internal and external documents.
- Assist with travel arrangements using online Travel Manager System.
- Track and report official time and attendance record.
- Liaison between all the PPT departments, and the CA/FO in order to clear past due taskers and to clear short fuse taskers.
- Send SharePoint taskers/ memos/ papers that come from the CA/FO down to other PPT offices to acquire the right information and clearances.
Qualifications
- Ability to manage the executive’s daily calendar, provide morning briefing of the day’s activities, provide reminders, and following obtaining a reasonable amount of direct experience in this position begin to anticipate needed items.
- Ability to draft executive level correspondence and possess the aptitude and ability to communicate accordingly.
- Ability to accurately comprehend instructions, manage tasks, assignments and independently complete the associated tasks within the timeframes established.
- Ability to personally reflect and convey the professional conduct and stature becoming of the position.
- Self-motivated, professional, and capable of managing their workload and prioritizing tasks in a fast-paced environment
Additional Information Xtreme Solutions is proud to be an equal opportunity workplace and an affirmative action employer. All qualified applicants will receive fair consideration for employment without regard to race, color, religion, gender, sexual orientation, national origin, disability, age or veteran status.
All your information will be kept confidential according to EEO guidelines.