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Added 9 days ago
Licensed Dispatcher Aviation
Worldwide Jet
Remote, United States
Must have knowledge of Federal Aviation Regulations, with an emphasis on Parts 91 and 135
Added 14 days ago
Office Administrator with Aviation Background
Worldwide Jet
Phoenix, AZ
Added 14 days ago
Maintenance Controller /Part 135
Worldwide Jet
Remote, United States
· Ability to work the day or night shift; including weekends and holidays as assigned
Added 15 days ago
Aviation Operations Assistant
Worldwide Jet
Phoenix, AZ
Monday – Friday, Day Shift
Added 15 days ago
Cabin Attendant
Worldwide Jet
Phoenix, AZ
Must have at least 2 years of fine dining experience
Added 16 days ago
G-IV PIC
Worldwide Jet
Remote, United States
Added 19 days ago
Aviation Director of Operations
Worldwide Jet
Phoenix, AZ
Must have clear vision and hearing for operational and communication requirements
Added 23 days ago
Challenger 601 SIC - No Relocation Requried
Worldwide Jet
Phoenix, AZ
Added 27 days ago
Aircraft Detailer - TEB Based
Worldwide Jet
Teterboro, NJ
Must have a valid driver’s license
Added 27 days ago
Aircraft Avionics Electronical Technician - TEB
Worldwide Jet
Teterboro, NJ
Candidate must live near or be willing to relocate to Teterboro, NJ
Added 27 days ago
Aircraft Avionics Electronical Technician - VNY
Worldwide Jet
Van Nuys, CA
Candidate must live near or be willing to relocate to Teterboro, NJ
Added 27 days ago
Aircraft A&P Mechanic
Worldwide Jet
Van Nuys, CA
Must live near or be willing to relocate to Van Nuys, CA
Added 27 days ago
Receptionist
Worldwide Jet
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Added 27 days ago
G-IV SIC
Worldwide Jet
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Added 27 days ago
Challenger 604 SIC - No Relocation Required
Worldwide Jet
Remote, United States
Added 27 days ago
WJ
Part 135 Current & Qualified Challenger 604 PIC ($200k) - No Relocation Required
Worldwide Jet
Phoenix, AZ
- From $200,000 USD / year
Added 27 days ago
Maintenance Controller
Worldwide Jet
Remote, United States
Ability to work day shift; including weekends and holidays as assigned
Added 27 days ago
Avionics Electrical Engineer
Worldwide Jet
Phoenix, AZ
Added 27 days ago
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Added 27 days ago
Assistant Maintenance Controller( A&P required) Part 135
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Phoenix, AZ
Added 27 days ago
Assistant Maintenance Controller (A&P Required) – Part 135 Charter
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FAA Chief Inspector Part 135
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No more jobs.

Worldwide Jet

Office Administrator with Aviation Background

Phoenix, AZ, United States

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Job details

Experience: Experience: 2+ years of office administration, or executive support experience. [1]
Posting language: English

Original job description

Job Summary

We are seeking a detail-oriented and organized Office Administrator with a background or strong familiarity with the aviation industry. You will manage day-to-day office operations while supporting our flight, maintenance, or administrative teams. The ideal candidate understands basic aviation workflows, safety standards, and time-critical communication.This position reports to the Director of Maintenance

Requirements

Key Responsibilities

Office Operations & Administration

Oversee front-desk and reception operations, greeting visitors, pilots and clients.

Manage multi-line phone systems, triage inquiries, and route urgent messages to maintenance, or management.

Maintain physical and digital filing systems, ensuring compliance with internal and industry record-keeping policies.

Monitor, order, and stock office and station supplies for the Director of Maintenance

Aviation-Specific Support

Act as a liaison between pilots, ground crew, maintenance technicians, and external vendors.

Help track basic compliance metrics, safety reporting logs, or scheduling boards (familiarity with tools like FOS is a plus).

Compliance & Safety Culture

Uphold and promote a strict safety-first culture.

Help maintain documentation required for FAA, local, or company audits.

Handle sensitive and confidential operational or personnel information with discretion.

Required Qualifications

Education: High school diploma or equivalent; Associate’s or Bachelor’s degree in business administration, aviation management, or a related field is preferred.

Experience: 2+ years of office administration, or executive support experience. [1]

Aviation Preference: Prior experience working in an aviation, FBO, airport, or technical/repair environment is strongly preferred.

Technical Skills:

Proficiency in Microsoft Office Suite (Outlook, Excel, Word).

Soft Skills:

Strong written and verbal communication skills.
Ability to multitask under tight, fast-paced operational timelines.
High level of accuracy, reliability, and attention to detail.

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