Assistant Athletic Director
Whitman College
Compensation: $37.49 - $39.58 hourly
POSITION PURPOSE
The Assistant Athletic Director will support the mission of the College and the Department of Athletics, serve a strategic leadership position in the athletics department, and play an essential role in the institutional/athletics compliance function. This position supports student-athletes and assists coaches and athletics staff in ensuring we meet our obligations under NCAA and NWC rules, maintain our operational integrity, and reduce the risk of NCAA and NWC violations and penalties.
PRINCIPAL ACCOUNTABILITIES
COMPLIANCE: (50%)
- Direct, monitor, and ensure compliance with NCAA and Northwest Conference rules and regulations through the administration, interpretation, and implementation of compliance policies and procedures across the athletics department and camps community.
- Monitor and maintain compliance systems related to recruiting, eligibility, financial aid, playing and practice seasons, awards, and benefits.
- Serve as the primary liaison with Teamworks and manage and monitor the platform integration, compliance forms, student-athlete records, roster maintenance, and CARA forms in the database.
- Provides research and interpretation responses for all NCAA bylaws, NWC Conference bylaws, and Sports Procedures Manuals (SPM's) for coaches, student-athletes, department staff, donors, and college and outside constituents.
- Review and process compliance-related documentation, including recruiting logs, official/unofficial visits, Countable Athletically Related Activities (CARA) logs, transfer tracers, camps and clinics, and waiver requests.
- Assist with the certification of student-athlete eligibility and monitoring of academic requirements.
- Coordinate with the athletics program budget assistant to monitor expenditures for occasional meals, recruiting visits, recruiting travel, and camps.
- Provide education and rules interpretation to coaches, student-athletes, faculty, staff, and other college entities responsible for compliance with NCAA legislation.
- Review and coordinate the investigation and reporting of known and/or alleged rules violations with the Director of Athletics and other campus constituents, as necessary.
- Work collaboratively with campus departments, including Financial Aid, Admissions, Registrar, Academic Affairs, and Human Resources, on areas related to compliance and eligibility matters.
- Maintain accurate compliance records and assist with NCAA and NWC Conference reporting requirements, such as sports sponsorship, graduation rates, rules certification, national and NWC academic honors, and financial aid reports.
- Attend NCAA Regional Rules seminars and NWC compliance meetings.
RECRUITING: (25%)
- Lead and coordinate compliance efforts related to recruiting, admissions, campus visits, and the certification and monitoring of initial and continuing eligibility for all prospective and current student-athletes.
- Manage transfer student-athlete eligibility and transfer portal processes, working directly with Admissions and the Registrar's Office to review academic records, certify eligibility, and ensure compliance.
- Oversee international prospective student-athlete monitoring processes and serve as the primary liaison with the NCAA Eligibility Center and Whitman College's International Student and Scholar Support Services office to support admissions, academic credential evaluation, and initial eligibility certification.
- Monitor playing and practice season declarations, countable athletically related activities, outside competitions, and summer league participation.
- Oversight of student-athlete participation reports for practices, scrimmages, exhibitions, and competitions as it relates to eligibility usage and medical/mental health waivers.
- Participates in enrollment planning discussions, yield strategies, and metrics for recruiting efforts with seventeen varsity programs.
- Assist with recruiting efforts and outreach for Athletics and Club Sports if and when needed.
APPLICATION REVIEW
Application review will begin immediately and continue until the position is filled.
START DATE
August 2026
For full application instructions and position description, visit https://apptrkr.com/7328448
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