WEST TALLAHATCHIE SCHOOL DISTRICT
JOB DESCRIPTION
ACCOUNTS PAYABLE CLERK
JOB GOALS: Completes payments and controls expenses by receiving, processing, verifying, and reconciling invoices.
MINIMUM QUALIFICATIONS:
- Associate degree in business or accounting or equivalent work experience.
- Experience in computerized accounting systems.
- Knowledge of the Financial Accounting System
- Ability to work independently with a high degree of accuracy and organization.
- Must be team oriented with excellent interpersonal and communication skills.
- Must be willing to participate in ongoing in-service training as requested.
- Must maintain a high level of ethical behavior and confidentiality of information as required by law.
- Demonstrate aptitude or competence for successful fulfillment of assigned performance responsibilities.
- Satisfactory criminal background check
REPORTS TO: Business Manager
SUPERVISES: No Supervisory Authority
JOB DUTIES:
- Tracking Budget Expenses,
- Attention to Detail and Thoroughness and Organization
- Analyzing Information and Accounting, and Vendor Relationships
- PC Proficiency, Data Entry Skills, General Math Skills
- Reconciles processed work by verifying entries and comparing system reports to balances.
- Charges expenses to accounts and cost centers by analyzing invoice/expense reports; recording Entries.
- Pays vendors by monitoring discount opportunities; verifying federal id numbers; scheduling and preparing checks; resolving purchase order, contract, invoice, or payment discrepancies and documentation; insuring credit is received for outstanding memos; issuing stop-payments or purchase order amendments.
- Pays employees by receiving and verifying expense reports and requests for advances; preparing checks.
- Maintains accounting ledgers by verifying and posting account transactions.
- Verifies vendor accounts by reconciling monthly statements and related transactions.
- Maintains historical records by filing documents.
- Generates claims dockets
- Prepares manual and monthly check request for approval
- Protects organization's value by keeping information confidential.
- Updates job knowledge by participating in educational opportunities.
- Accomplishes accounting and organization mission by completing related results as needed.
- Performs other duties as assigned by supervisor
TERMS OF EMPLOYMENT: Twelve months (240) days with paid sick leave, holidays and salary as established by the Board.
EVALUATION: Performance of this job will be evaluated semi-annually by the Business Manager and/or Superintendent.
WEST TALLAHATCHIE SCHOOL DISTRICT ACCOUNTS PAYABLE CLERK
Beginning date July1, 2015
SALARY WILL COMMENSURATE WITH JOB KNOWLEDGE AND EXPERIENCE