Archived listing. The details below describe a past opening.
Wareham Public Schools is seeking an experienced Personnel & Finance Operations Manager to oversee the District’s personnel operations and provide management and oversight of payroll, salary administration, and personnel-related financial systems. Reporting to the Superintendent of Schools and Director of Finance, the Manager serves as a key connection between Personnel/HR, Payroll, Finance, and district administration. The position requires a high level of confidentiality, accuracy, organization, and knowledge of employment practices and collective bargaining agreements.
Human Resource Management:
•Coordinate hiring, job posting, onboarding, and employee separations, including verification of position and compensation authorization. •Oversee personnel records, employee documentation, and benefits coordination. •Administer employee leaves, including FMLA, parental, medical, and other applicable leaves; maintain required records and coordinate return-to-work arrangements. •Oversee employee attendance procedures and provide guidance to schools and departments. •Coordinate benefits enrollment, changes, and separations with appropriate Town and retirement personnel. •Coordinate unemployment, workers’ compensation, accident, and other employment-related claims. •Provide guidance to employees and administrators regarding personnel procedures, collective bargaining agreements, and employment practices. •Develop and maintain consistent Personnel/HR procedures across the District.
Finance Operations Management:
•Direct the payroll office operations and provide oversight and guidance to payroll staff. •Review payroll warrants and pre-process reports prior to authorized approval. •Verify employee compensation, including salary placement, stipends, longevity, overtime, retroactive adjustments, and other approved payments. •Oversee payroll requirements related to deductions, tax levies, child support orders, retirement reporting, and other obligations. •Serve as the escalation point for complex payroll and compensation matters. •Assist the Director of Finance with monitoring and reconciling salary expenditures. •Maintain position control, including approved positions, FTEs, staffing levels, and salary allocations. •Oversee Alpha Reporting •Prepare salary projections and reports related to payroll, substitutes, overtime, stipends, and other personnel costs. •Provide salary calculations and projections for collective bargaining and contract negotiations as directed. •Suport personnel-related grant documentation, audits, cost allocations, and required financial reporting. •Coordinate payroll reporting with the School Committee, Town, retirement systems, and other agencies. •Maintain appropriate internal controls and separation of payroll preparation, review, and approval. •Assist the Director of Finance with weekly warrant review, purchase requisitions, and budget reports for principals and departments.
Requirements
Qualifications:
•Degree in human resources, business administration, public administration, accounting, finance, or a related field preferred; equivalent relevant education and experience may be considered. •Minimum of five years of progressively responsible experience in human resources, payroll, personnel administration, finance, or a related field. •Experience with payroll, compensation, employee leaves, benefits, and personnel records. •Demonstrated ability to manage workflows, review work for accuracy, resolve complex issues, and develop consistent procedures. •Public school, municipal, or public-sector experience strongly preferred. •Experience working with collective bargaining agreements preferred. •Strong organizational, analytical, reconciliation, communication, and interpersonal skills. •Experience with VADAR, Harpers Payroll, and attendance systems preferred. •SHRM-CP, PHR, CPP, or similar HR/payroll certification preferred.
Position: Full-Time, 12-Month Reports To: Superintendent of Schools and Director of Finance Salary Range: $90,000 - $95,000; negotiated contract based on relevant education, experience, and demonstrated personnel, payroll, and financial operations expertise.