Questions regarding this posting may be directed to:
Ware County Human Resources
305 Oak St, Suite 227
Waycross, GA 31501
912-287-4333(p), 912-287-2494(f)
Theresa Bailey, CHRM, Human Resources Director
tbailey@warecounty.com
Shumekia Brown, HR Assistant
sbrown@warecounty.com
EQUAL OPPORTUNITY EMPLOYER
DRUG FREE WORKPLACE
POSITION: Administrative Assistant
DEPARTMENT: Planning and Codes
JOB SUMMARY: This position is responsible for the provision of office support services, including secretarial and clerical duties to the Planning and Codes Director.
DUTIES REQUIRED FOR THE POSITION:
- Answers telephone, greet public, and provide copies of requested information (i.e. regulations, codes, maps, etc.). Takes and distributes messages and answers inquiries.
- Types correspondence, memos, forms, labels, agendas, memorandums, etc.
- Write Septic Tank approval applications. Assists applicant with preparation of forms for moving mobile home or building new site built home, or addition to existing house). Faxes completed application to Health Department for issuance/inspection of septic tank.
- Copies application permits for address by 911. Address is returned to Planning and Codes Department and applications are updated.
- Assemble Building Permit application with building plans, site plan, and typical wall section.
- Carries application and plans to City Building Inspector for review.
- Picks up approved plans and returns to Planning and Codes Department.
- Reviews site in relation to water resource factors and zoning requirements.
- Contacts applicant to return to Planning & Codes Department. Verifies type of permit(s) to be issued, (i.e., building, electrical, plumbing, mechanical) and insures compliance with several codes, ordinances and maps. Upon issuance of permits, creates file folder w/plans for file/record to be kept in cabinet in office.
- Takes requests for inspections via telephone from applicants and contractors. Inputs inspection requests in computer under Excel Inspection Log and/or ADG Building Permit System for processing/faxing to Building Inspector, twice daily. (Before noon for inspection requests to be done same day between 1:00 p.m. & 5:00p.m. and before 5:00p.m. for inspections to be done between 8:00a.m. and 12:00 p.m. the following day.)
- Contacts utility/power companies with permit numbers for electrical service. Maintains log of all calls, including applicant’s name, address, permit number, Power Company, date/time called in and person receiving information at Power Company.
- Posts payments to ADG Receipts Posting System for permit charges and fees and provides receipt to the applicant or contractor. Issues original copy of permit(s) to applicant and/or contractor(s) and keeps office copy for input in files.
- Process Health Department approved Septic Tank permit(s) after applicant is called and informed to pick up septic tank permit and purchase necessary permits for building site-built residence, commercial or mobile home placement.
- Maintains logs for Planning & Codes Department. Collects and receipts payments for permit charges and fees
- Provide and/or coordinate technical writing, word processing and reproduction support in conjunction with development and production of manuals and documents. Provide secretarial and clerical support to the Waycross-Ware County Planning Commission, Transportation Coordinating Committee, Ware County Board of Zoning Appeals, and Ware County Building Construction Appeals Board. Types minutes from meetings and maintains contact with members of these boards for upcoming meetings, etc.
- Performs any and all related duties as assigned.
KNOWLEDGE REQUIRED FOR THE POSITION:
- Knowledge of modem office procedures.
- Knowledge of building inspection and permit acquisition process. Knowledge of relevant county ordinances and regulations.
- Knowledge of building construction codes and mobile home ordinances. Skill in basic bookkeeping.
- Skill in operating such modem office equipment as a computer, calculator, fax machine, and copier.
- Skill in oral and written communication and interpersonal relations.
SUPERVISORY CONTROLS: The Director assigns work in terms of somewhat general instructions. Completed work is reviewed for accuracy, the nature and propriety of the final results.
GUIDELINES: Guidelines include state and county building codes and county ordinances and regulations. These guidelines are clear and specific, but require some interpretation in application.
COMPLEXITY: This position consists of related secretarial and clerical tasks.
SCOPE AND EFFECT: The purpose of this position is to provide secretarial and clerical support to the department. Successful performance helps ensure the efficient operation of the department.
PERSONAL CONTACTS: Contacts are typically with co-workers, Health Department officials, Building Inspectors and the general public.
PURPOSE OF CONTACTS: Contacts are typically to give and exchange information and provide services.
PHYSICAL DEMANDS: The work is typically performed with the employee sitting at a desk or table or standing at a counter or office copier machines.
WORK ENVIRONMENT: The work is typically performed in an office.
MINIMUM QUALIFICATIONS:
- Ability to read, write and perform mathematical calculations at a level commonly associated with the completion of high school or equivalent.
- Sufficient experience to understand the basic principles relevant to the major duties of the position usually associated with the completion of an apprenticeship/internship or having had a similar position for one year.