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VPI

Grants Coordinator

Appleton, WI, United States

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Job details

Posting language: English
Posted: Nov 2, 2026

Original job description

Responsibilities

Maintain a strong working knowledge of VARC’s mission, programs, service areas, populations served, strategic priorities, and funding needs.
Research and evaluate government, corporate, foundation, and community funding opportunities that align with organizational and program priorities.
Review and document eligibility, funding alignment, application requirements, deadlines, restrictions, and reporting expectations, elevating questions, concerns, or significant organizational commitments.
Coordinate and prepare letters of inquiry, applications, proposals, narratives, supporting documentation, and other required submission materials.
Maintain templates, organizational information, templates, program descriptions, outcome language, supporting documents, and other resources that improve the consistency and efficiency of grant development.
Establish grant-development timelines, identify required contributors, gather programmatic and financial information, communicate responsibilities and deadlines, and coordinate complete and timely submissions.
Maintain the grants calendar and monitor application, award, renewal, reporting, amendment, and closeout deadlines and other grant-related milestones.
Coordinate award documentation, agreements, amendments, restrictions, deliverables, reporting schedules, and closeout requirements, elevating match requirements, staffing commitments, sustainability concerns, compliance risks, or other significant obligations to the Director.
Work with program leaders and Finance to monitor grant-supported activities, verified expenditures, outcomes, deliverables, and compliance with approved proposals and award conditions.
Maintain complete and accurate records of grant applications, awards, correspondence, reports, deadlines, and supporting documentation in Salesforce and approved document repositories to support continuity, accountability, organizational reporting, and audit readiness.
Prepare and coordinate interim, final, and impact reports using verified programmatic and financial information provided by responsible internal partners.
Knowledge of budgeting, grant funding, and strategic planning; experience with contracts and databases is preferred.
Maintain professional and responsive communication with foundations, government agencies, corporate funders, and other funding partners throughout the grant lifecycle.
Maintain current funder profiles, contact information, funding interests, application history, award information, and communication records.
Coordinate routine funder correspondence, acknowledgments, requested documentation, application follow-up, and reporting communication.
Support the cultivation and stewardship of funding relationships in coordination with the Director of Marketing and Development and organizational leadership.
Provide updates regarding the grant pipeline, applications, awards, deadlines, reporting requirements, and funding trends.
Assist with identifying funding gaps, emerging opportunities, and grant prospects that support VARC’s programs, services, and strategic growth.
Represent VARC at grant award ceremonies, check presentations, funder events, community gatherings, and other grant-related engagements.
Communicate professionally about VARC’s mission, programs, services, and community impact when serving as an organizational representative.
Accept other duties consistent with the purpose and level of the position.

Experience

Associate or bachelor’s degree in nonprofit management, business, communications, marketing, public administration, public health, English, or a related field preferred; equivalent relevant education and experience may be considered.
Two or more years of relevant experience in grant writing, development, nonprofit administration, communications, project coordination, or a related area preferred.
Strong research, writing, editing, and information-synthesis skills, including the ability to develop clear and persuasive proposals and reports from complex source information.
Strong organization, project coordination, and follow-through, with the ability to manage multiple applications, reports, contributors, records, and deadlines.
Ability to interpret grant guidelines, application requirements, budgets, reporting expectations, award conditions, and supporting documentation and to elevate questions, risks, or significant organizational commitments appropriately.
Strong attention to accuracy, consistency, confidentiality, and complete recordkeeping, with the ability to work independently and collaborate effectively across departments and with funding partners.
Proficiency with Microsoft 365 and experience with Salesforce, another constituent relationship management system, or a comparable grant or project-tracking system preferred.

Benefits:

401(k)
401(k) matching
Dental insurance
Employee assistance program
Employee discount
Flexible spending account
Health insurance
Health savings account
Life insurance
Paid time off
Professional development assistance
Referral program
Retirement plan
Vision insurance

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