Overview
Job Title: Labor Compliance Coordinator
Benefits
- Medical, Dental, and Vision Insurance
- 401(k) Savings Plan with Company Match
- Health Savings Account (HSA) and a Flexible Spending Accounts (FSA)
- Life and Accidental Death & Dismemberment (AD&D) Insurance
- Short-Term and Long-Term Disability Coverage
- Employee Assistance Program (EAP)
Perks:
- Competitive Pay
- Talent Development – Instructor-Led Technical Courses and Online Learning
- Career Path Planning
- Incentives for Professional Certifications
- Competitive Per Diem for Travel
- Referral Bonuses
- Tuition Reimbursement
Job Summary:
The Labor Compliance Coordinator is responsible for ensuring compliance with prevailing wage, certified payroll, labor compliance, and contractor-controlled insurance program (OCIP) requirements across multiple states. This role manages certified payroll reporting, contract review, prevailing wage calculations, compliance documentation, and regulatory reporting while maintaining accurate records and supporting audits. The Labor Compliance Coordinator plays a critical role in helping the organization remain compliant with federal, state, and customer labor regulations while minimizing compliance risks and penalties.
Responsibilities
Labor Compliance Administration
- Review awarded contracts to identify prevailing wage (PW), certified payroll (CP), and OCIP requirements.
- Collect, review, and maintain compliance-related contract documents.
- Verify documentation required to determine project-specific compliance obligations.
- Create and maintain electronic job folders and compliance records for all applicable projects.
- Add new projects to certified payroll and prevailing wage tracking systems.
- Prepare and submit compliance documents required before project startup.
Certified Payroll & Prevailing Wage Compliance
- Prepare and process weekly and monthly certified payroll reports for projects across multiple states.
- Monitor certified payroll and prevailing wage tracking logs to ensure timely reporting and compliance.
- Run timesheet and labor reports to identify employees working on prevailing wage projects.
- Calculate prevailing wage rates, fringe benefits, and labor classifications in accordance with contract requirements.
- Coordinate with Payroll to ensure employees are paid correctly and in compliance with applicable wage determinations.
- Calculate and process back-pay adjustments when wage discrepancies are identified.
- Maintain accurate employee compensation, classification, apprenticeship, deduction, and labor reporting records.
Reporting & Regulatory Compliance
- Prepare and submit required certified payroll and labor compliance reports to customers, agencies, and governing bodies.
- Process California apprenticeship and training fund contributions and related monthly reporting.
- Stay current on federal, state, and local prevailing wage laws and certified payroll requirements.
- Track regulatory changes and update processes to maintain compliance.
- Communicate with contractors, customers, and regulatory agencies to resolve compliance issues and reporting discrepancies.
Audits & Record Management
- Collaborate with Labor Compliance Analysts and internal stakeholders during audits and investigations.
- Assist in calculating underpayments, restitution, penalties, and corrective actions as needed.
- Maintain organized project files, logs, spreadsheets, and supporting documentation.
- Ensure all records are complete, accurate, and audit-ready.
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Qualifications
- High School Diploma or GED.
- 3+ years of experience in labor compliance, certified payroll, payroll administration, prevailing wage administration, or a related field.
- Working knowledge of federal, state, and local prevailing wage regulations.
- Proficiency with Microsoft Excel, Word, and other business software applications.
- Strong analytical, organizational, and problem-solving skills.
- Exceptional attention to detail and accuracy.
- Ability to manage multiple deadlines and priorities in a fast-paced environment.
- Strong written and verbal communication skills.
- Ability to handle confidential employee and payroll information with discretion.
Preferred
- Experience with certified payroll reporting across multiple states.
- Knowledge of Davis-Bacon Act requirements and state prevailing wage programs.
- Experience working with payroll systems and labor compliance software.
- Experience supporting government-funded or public works projects.
Key Competencies
- Regulatory Compliance
- Certified Payroll Administration
- Prevailing Wage Analysis
- Contract Review
- Audit Support
- Data Integrity & Reporting
- Time Management
- Cross-Functional Collaboration
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