Position Title: RECEPTIONIST Location: HOUSTON, TX FLSA Class: NON-EXEMPT
Responsible to:
Position Summary: The Receptionist serves as the first point of contact for visitors and callers, providing professional, friendly service and supporting daily office activities. This position maintains a welcoming reception area, coordinates visitor check-in, answers and directs calls, and provides routine administrative support to office staff.
Essential Duties and Responsibilities:
• Greet visitors, coordinate check-in, and notify the appropriate office personnel of their arrival.
• Answer and direct incoming phone calls, take messages, and respond to general inquiries.
• Maintain a clean, organized, and welcoming reception area.
• Follow visitor access procedures, issue visitor badges, and maintain visitor logs.
• Receive, sort, and distribute incoming mail, packages, and deliveries.
• Coordinate outgoing mail, shipments, and courier pickups.
• Assist with conference room reservations and meeting preparation.
• Monitor office supplies and submit replenishment requests as needed.
• Assist with routine administrative tasks, including data entry, filing, scanning, and copying.
• Prepare basic correspondence and update office contact lists as requested.
• Report office maintenance needs to the appropriate personnel.
• Perform other related duties as assigned.
Other Requirements:
• High school diploma or equivalent.
• Previous receptionist, customer service, or administrative experience preferred.
• Professional demeanor and strong customer service skills.
• Excellent verbal and written communication skills.
• Strong organizational skills and attention to detail.
• Ability to manage multiple tasks and prioritize requests in a busy office environment.
• Ability to handle confidential information with discretion.
• Ability to work independently and as part of a team.
• Working knowledge of Microsoft Office applications, including Word, Excel, and Outlook.
• Dependable attendance and ability to provide consistent front desk coverage during scheduled office hours.
The above statements are intended to describe the general nature and level of work being performed by employees assigned to this classification. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed.
VoltaGrid is an Equal Opportunity Employer that does not discriminate on the basis of actual or perceived race, creed, color, religion, alienage or national origin, ancestry, citizenship status, age, disability or handicap, sex, marital status, veteran status, sexual orientation, genetic information, arrest record, or any other characteristic protected by applicable federal, state or local laws.
Our management team is dedicated to this policy with respect to recruitment, hiring, placement, promotion, transfer, training, compensation, benefits, employee activities, and general treatment during employment.