ESSENTIAL FUNCTIONS AND MAJOR RESPONSIBILITIES:
(This list is not intended to detail all aspects of the assigned work but is representative of the job’s overall responsibilities.)
- Responsible for logging, transmitting & retrieving all project documents.
- Control the incoming/outgoing documentation process
- Responsible for Archiving Documents and Records
- Transmit documents for the division internally and externally
- Create and route work packages
- Maintain files both electronically and hard copy
- Maintain Security Protocols for all Documents
- Data entry for job projects
- Generate project status reports as necessary
- Replace revised documents and update files/job books as necessary
- Provide support to internal/external customers as needed
ESSENTIAL SECONDARY FUNCTIONS AND RESPONSIBILITIES:
- Must be able to perform all of the Document Control responsibilities above
- Must understand and support the records management program
- Work with Manager/Supervisor to implement standard work procedures
- Assist in creating and supporting process improvement changes
- Train Document Control administrators
- Manage area priorities
- Resolve work related issues
- Audit internal records/files regularly
SUPERVISORY RESPONSIBILITY: None
EDUCATION, CERTIFICATES, LICENSES AND REGISTRATION:
- Requires high school diploma or G.E.D
- Minimum of 2 years' experience in documentation practices
KNOWLEDGE SKILLS AND ABILITIES:
- Proficient in MS Office applications (e.g. Word, Excel, Access)
- Must have strong PC skills and experience with Adobe Acrobat
- Ability to multitask while following instructions/schedules/timelines for multiple priorities
- Strong interpersonal skills and the ability to work with others in a positive and collaborative manor
- Possess strong communication, prioritization, and organizational skills
PHYSICAL DEMANDS:
Work is conducted in a dynamic, fast-paced office setting. The person may be required to be in production areas at times. He/she must be able to walk to and from job sites. There may be local travel up to 10% of the time and out-of-town travel (including air travel) up to 5% of the time with notice. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
WORK ENVIRONMENT:
While in production areas, will be exposed to all weather conditions, noise, dusts and odors. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
CITIZENSHIP: Pursuant to a government contract, this specific position requires US citizenship. Vigor Industrial LLC and its wholly owned subsidiaries are drug, smoke and vape-free workplaces.
Prospective employees must pass a drug and alcohol test and background check as pre-employment screening. Vigor Values Vigor expects all employees to enhance the atmosphere in which they work by living the Vigor Values every day. Truth: We seek the truth, and we speak the truth Responsibility: We act on what we know is right Evolution: We seek mastery, and adapt to a changing world Love: We care about the people we work with, and the world we live in
At Vigor we offer a generous benefits package that includes:
Medical RX Dental Vision Life
AD&D LTD STD EAP Discretionary bonus
Tuition Reimbursement FSA (Medical, Childcare, Transportation) 10 paid holidays PTO 401(k)
Vigor and its wholly owned subsidiaries are committed to inclusion and diversity by providing equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, protected veterans, age, genetics, the presence of a physical or mental condition or disability that can be reasonably accommodated, or any other protected class under relevant laws in the locations we operate. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions and can be requested with Vigor’s Human Resources Department.
In addition to federal law requirements, Vigor complies with applicable state and local laws governing nondiscrimination and non-retaliation in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, benefits, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.