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Summary Universal Audio is looking for an experienced, reliable Executive Assistant who will be responsible for managing the schedule, business travel, offsites, expense reporting and day-to-day responsibilities of our Executive Team. This position requires someone with a keen ability to prioritize many tasks across multiple functions. The Executive Assistant coordinates activities between departments and outside parties. The work is generally of a critical or confidential nature. Success in this role means managing the workload so the Executive Team may stay focused on the most business-critical opportunities and ensuring they make deadlines and hit goals all while promoting company values and maintaining high team morale. The ideal candidate is highly self-motivated, professional, capable of managing their workload by prioritizing tasks in a fast-paced environment. The person thrives in changing environments and excels in bringing order to the things around them.
Key Responsibilities
- Manage calendars for the Executive Team & Senior Teams. This includes managing the corporate calendar and supporting the scheduling of company-wide meetings.
- Prepare meeting agendas, take meeting minutes, and track follow up action items using tools such as Asana and Trello
- Learn and stay abreast of UA Product and Technologies
- Coordinate cross-functionally projects and efforts with the other members of your Executive Administrative Team
- Arrange complex and detailed domestic and international travel plans and itineraries
- Support the Human Resources and Marketing teams in event planning and execution
- Arrange and manage domestic and international travel
- Plan itineraries
- Book transportation, lodging, and accommodations
- Manage and track Executive Team expenses
- Serves as a liaison with other UA staff members
Required Skills & Experience
- Bachelor’s Degree or equivalent experience required
- 5+ years of experience supporting a CEO or President.
- Demonstrated proficiency in MS Office, iOS, and Google Docs
- Communication proficiency
- Time management
- Meticulous attention to detail with calendar management and travel arrangements.
- Collaboration skills
- Personal effectiveness/credibility
- Experience using tools such as TaskRabbit and G-suite
- Ability to manage multiple projects running concurrently and driving them to a swift and thorough close.
- Ability to anticipate needs and proactively follow through on assignments.