Attendance Clerk
Union Elementary School District
Position Summary
The Attendance Clerk is responsible for maintaining accurate student attendance records, monitoring and reporting attendance data, and ensuring compliance with district policies and state reporting requirements. This position communicates with parents, students, and staff regarding attendance matters, resolves discrepancies, and provides clerical and administrative support to ensure efficient daily school operations.
Reports To: Assigned Administrator
Essential Duties and Responsibilities
• Maintain and update student attendance records, including absences, tardies, early dismissals, and truancy, using the district's student information system.
• Monitor daily student attendance and notify parents or guardians of student absences in accordance with district procedures.
• Research and resolve attendance discrepancies to ensure accurate documentation and reporting.
• Prepare and maintain attendance reports, student records, correspondence, and other required documentation.
• Process attendance-related forms, including absence verifications, admission slips, late notices, and early release documentation.
• Respond to attendance inquiries from parents, students, staff, and outside agencies while maintaining confidentiality.
• Ensure compliance with applicable state attendance regulations, district policies, and reporting requirements.
• Monitor students referred to the office for illness or disciplinary matters to ensure student safety and appropriate supervision.
• Coordinate requests for homework assignments for absent students as needed.
• Provide general clerical support, including answering phones, maintaining files, and assisting with daily office operations.
• Assist with directing student workers and coordinating office activities as assigned.
• Attend staff meetings and professional development opportunities as required.
• Perform other related duties as assigned.
Minimum Qualifications
• High school diploma or equivalent required.
• Previous clerical, administrative, or school office experience preferred.
• Experience with student information systems, particularly Synergy, preferred.
• Ability to obtain and maintain required fingerprint clearance and meet applicable district employment requirements.
Knowledge, Skills, and Abilities
• Strong organizational skills with attention to detail and accuracy.
• Proficiency in standard office equipment, computer systems, and software applications.
• Knowledge of student attendance procedures, recordkeeping, and confidentiality requirements.
• Excellent customer service and interpersonal communication skills.
• Ability to prioritize multiple responsibilities and meet deadlines in a fast-paced environment.
• Ability to maintain accurate records, prepare reports, and identify and resolve discrepancies.
• Ability to communicate effectively with students, parents, staff, and community members.
• Ability to exercise sound judgment, maintain confidentiality, and work independently with minimal supervision.
• Ability to read, write, and communicate clearly in English.
Work Environment and Physical Requirements
• Work is primarily performed in a school office environment with frequent interruptions and interaction with students, staff, and families.
• Requires prolonged periods of sitting, standing, and walking, as well as frequent use of computers and standard office equipment.
• May require occasional lifting, carrying, bending, stooping, pushing, or pulling of office materials.
• Requires the ability to perform detailed clerical tasks and maintain accurate records.
Additional Requirements
• Must successfully complete required criminal background and fingerprint clearance requirements.
• Must meet applicable district immunization and employment requirements.
• Must maintain confidentiality of student and employee information in accordance with district policies and applicable laws.