Work Arrangement: On-Site
About the Role:
The Event Specialist supports the planning, coordination, and execution of corporate meetings, events, employee engagement activities, and special events. This role manages event logistics, vendor coordination, budgets, timelines, materials, and attendee communications to help deliver organized, cost-effective events that align with company objectives and brand standards.
This position is ideal for someone who enjoys coordinating the details behind successful events, working with a variety of internal and external partners, and managing multiple priorities in a fast-paced environment.
What You'll Do:
- Support the planning and execution of corporate meetings, conferences, leadership meetings, training sessions, employee engagement activities, and special events.
- Coordinate event logistics, including venues, catering, audiovisual services, transportation, room blocks, registration, attendee communications, and event materials.
- Develop and maintain event timelines, schedules, planning documents, and calendars while tracking deliverables to ensure event needs are completed on time.
- Partner with internal stakeholders, vendors, and service providers to gather requirements, coordinate arrangements, obtain quotes, and support event needs and timelines.
- Provide on-site event support, including setup and breakdown, vendor coordination, and resolution of logistical issues. This may require standing or walking for extended periods and assisting with the movement of event materials, with appropriate assistance or equipment when needed.
- Assist with event budgets, purchase orders, expense tracking, invoice reconciliation, and related financial documentation.
- Support employee appreciation, recognition, volunteer, charitable, and other engagement initiatives in partnership with Human Resources, Corporate Communications, and other internal teams.
- Maintain accurate event records and post-event documentation, including registration information, vendor records, feedback, and participation data.
- Identify opportunities to improve event processes, efficiency, and the overall attendee experience.
What We're Looking For:
Required Qualifications
- Bachelor's degree in Event Management, Hospitality, Marketing, Communications, Business Administration, or a related field, or an equivalent combination of education and relevant professional experience.
- Two (2) or more years of experience in event coordination, meeting planning, hospitality, administrative support, or a related field.
- Ability to travel domestically on occasion to support corporate meetings, conferences, and events.
- Ability to work occasional evenings, weekends, or extended hours based on event schedules.
Preferred Skills and Experience
- Experience supporting corporate meetings, conferences, employee events, or related projects, including coordinating vendors, schedules, budgets, and expenses.
- Experience with event planning or registration systems and related event technologies.
How You'll Be Successful:
Top performers in this role tend to be:
- Highly organized professionals who can manage multiple events, priorities, timelines, and details simultaneously.
- Collaborative partners who build strong relationships with internal stakeholders, vendors, and service providers.
- Detail-oriented individuals who follow through on event logistics and ensure deliverables are completed accurately and on time.
- Proactive problem-solvers who can adjust quickly when event needs or circumstances change.
- Strong communicators who provide clear, timely information to attendees, partners, and stakeholders.
- Customer-focused individuals who are committed to creating positive, well-organized event experiences.
- Continuous-improvement minded professionals who look for opportunities to make event planning and execution more efficient and effective.
About UniGroup:
UniGroup is a transportation cooperative that owns and supports the United Van Lines and Mayflower brands. We partner with a nationwide network of agents and van operators to deliver household goods, specialty logistics, and transportation services across the United States and internationally. Our cooperative model emphasizes collaboration, shared success, and long-term relationships with our agents, customers, and employees.
Benefits and Total Rewards:
UniGroup offers a comprehensive benefits package designed to support your health, financial well-being, and work-life balance, including:
- Medical, dental, and vision insurance
- 401(k) with company match
- Paid time off and paid holidays
- Paid parental and family leave
- Employee support programs and wellness resources
Work Authorization
Candidates must be legally authorized to work in the United States on a permanent basis. UniGroup is unable to provide visa sponsorship or employment authorization support now or in the future.