Tyler Junior College gives equal consideration to all applicants for admission, employment and participation in its programs and activities without regard to race, color, religion, national origin, gender, gender identity, gender expression, sexual orientation, age, marital status, disability, veteran status or limited English proficiency (LEP).
Applicants must be authorized to work for ANY employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa at this time.
All positions are on-site, located in Tyler, Texas, unless otherwise stated in the job posting.
ABOUT The Office Coordinator is responsible for overseeing the evening and weekend operations of the Center for Academic Exams (CAE). This position ensures the secure administration of academic examinations, supervises testing personnel, provides exceptional customer service to students and faculty, and maintains compliance with all testing and confidentiality requirements.
This is a part-time position and can work up to 18 hours per week.
WHAT YOU WILL DO
- Oversee the successful evening and weekend operation and maintenance of the CAE;
- Train and supervise evening and weekend proctors and student assistants of the CAE;
- Manage evening and weekend check-in and check-out procedures for the Center for Academic Exams (CAE) at the reception desk;
- Ensure test security and maintain the integrity of the testing process;
- Schedule and cancel student exam appointments;
- Administer academic exams according to professor guidelines;
- Provide support for faculty regarding CAE procedures and operations during evenings and weekends;
- Return completed academic exams to faculty members as required;
- Monitor and respond in a friendly manner to emails sent to examscheduling@tjc.edu with accurate information during evenings and weekends;
- Ensure proper secure storage at the end of each day of exams and related materials;
- Perform closing duties during weekdays and opening and closing duties during weekends;
- Provide administrative support to the Director and Manager of Academic Support Services;
- Maintain the integrity, accuracy, and security of confidential records and databases used in the daily operations of the CAE;
- Assist with special projects as assigned by the Director and/or Manager of Academic Support Services and complete other duties as assigned.
- Proctor as needed by the department
COMPETENCIES Knowledge, Skills, and Abilities Collaboration/Teamwork, Computer Software Skills, Customer Service, Decision-making, Internet Research, Interpersonal Skills, Leadership, Multi-tasking, Written Communication, Organizational Skills, Presentation /Public Speaking, Problem-solving, Time Management, Typing/Word Processing
SUPERVISORY RESPONSIBILITIES
Direct Supervision Work Environment: Regular work required outside of normal business hours Physical Demands: Sitting, walking, standing, lifting, repetitive typing Travel Required: No If travel is required, the candidate must have and maintain a current, valid Texas driver’s license and an acceptable driving record.WHO YOU ARE Required Education High School Diploma
Required Experience Service desk or receptionist experience Clerical experience
Preferred Education Associate’s Degree in a related fieldADDITIONAL INFORMATION EXPECTATIONS
- Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.
- Will have contact – in person, by email, or by phone – with staff, students, and the general public.
- Must exhibit a sensitivity to and an understanding of the diverse academic, socio-economic, cultural, and ethnic backgrounds of staff and students and to staff and students with disabilities.
- Regular and punctual attendance is an essential function of each employee.
NOTE: With or without reasonable accommodation, the individual in this position must possess the competencies and must be able to perform the essential functions and duties of the job as described above - including essential tasks requiring specific physical demands. Benefits RETIREMENT Part-Time Retirement Part-time employees are required to participate in the part-time retirement fund. The retirement fund is invested in a group fixed annuity contract with Ohio National Life Insurance Company. The plan will provide you and your beneficiary with fully vested cash settlement or income benefits after termination of employment for any reason.
OTHER BENEFITS
TJC Event Attendance Free admission to regular season College sporting events for employees and immediate family. Free admission for two to most cultural arts events on campus.
Library Use Employees may utilize the Vaughn Library and Learning Resource Center.
Fitness Facility Use Employee and immediate family use of the Apache Recreation Center – an indoor weight and exercise center, 18-hole disc golf course, covered basketball course, and outdoor ping-pong table and cornhole. The cost is $5 per ID.
Disclaimer: These benefits are subject to change without notice. The College reserves the right to change, modify and/or terminate any program with or without reason or notice. This is intended for informational purposes only and does not constitute any agreement on the part to Tyler Junior College to provide employment to or benefits for the prospective employee.This is a security-sensitive position. Candidates will be subject to a criminal background check.