Our client is an insurance agency and Third Party Administrator (TPA) serving approximately 60 self-funded employer groups across three legal entities. We are seeking a reliable, detail-oriented Staff Accountant to support the day-to-day accounting operations of the company under the direction of the Controller. This is a hands-on transactional and reconciliation role. The core of the job is ensuring that every account is reconciled, every entry is correct, and every process is followed consistently across entities. AP and AR are largely automated - the Staff Accountant's value is in accuracy, exception identification, and clean documentation. This person will also play a supporting role in the company's migration to Sage Intacct.
KEY RESPONSIBILITIES
General Ledger & Journal Entries
- Prepare routine monthly journal entries under the direction of the Controller - accruals, prepaid amortization, depreciation, corrections, and reclassifications.
- Ensure entries are properly coded to the correct entity, account, and cost center per company policy.
- Maintain supporting documentation for all journal entries - clean workpapers that can be reviewed by the Controller or auditors without explanation.
- Identify and flag discrepancies or unusual items to the Controller promptly rather than leaving them unresolved.
Bank & Vendor Reconciliations
- Complete monthly bank reconciliations for all company accounts across all three entities - reconciled, documented, and submitted within the close calendar.
- Reconcile billing and vendor platform activity: match data exported from the enrollment/billing platform to the general ledger and identify any variances.
- Reconcile vendor statements monthly for key AP vendors; flag and escalate discrepancies.
- Assist with claims disbursement reconciliation for self-funded groups as directed by the Controller and VP of Plan & Payment Integrity.
Accounts Payable & Accounts Receivable
- Monitor AP and AR workflows, which are largely automated - review the exception queue, ensure timely processing, and escalate items that fall outside normal parameters.
- Review AP aging report monthly; identify invoices past terms and bring to Controller's attention.
- Review AR aging report monthly; flag overdue client balances and coordinate with operations as directed.
- Process manual payments or adjustments when required, following established approval workflows.
Multi-Entity Accounting
- Maintain accurate and consistent records across all three CWB entities - CWB Holdings, CWB Administrators, and any related entities - following entity-specific accounting policies.
- Apply proper intercompany coding for transactions that span entities and flag any items that need intercompany elimination entries.
- Follow the Controller's documented policies and procedures for each entity without deviation; surface questions immediately rather than making unsupported judgment calls.
- Bachelor's degree in Accounting, Finance, or a related field.
- 4+ years of accounting experience in a professional setting with hands-on responsibility for reconciliations and journal entries.
- Solid understanding of double-entry bookkeeping and accrual-basis accounting.
- Experience performing bank reconciliations independently - not just reviewing someone else's work.
- Experience with accounting software - QuickBooks experience preferred; Sage Intacct experience a plus.
- Strong attention to detail and a low tolerance for unresolved items - this person reconciles to zero, not 'close enough.'
- Ability to follow written policies and procedures precisely and ask questions when something is unclear rather than making independent judgment calls outside their scope.