Executive Assistant & CMS Coordinator
Full-time | Remote-first | UK or Asia timezone preferred
Supporting the Executive Editor & Managing TTP Operations
Company Overview
At Trade Treasury Payments (TTP), we are building a world where trade, treasury, and payments flow seamlessly. We break down barriers through free education, community, and networks, providing industry professionals with timely, independent, and actionable content. TTP is the only totally free media platform in transaction banking - bringing together the most influential voices and shaping the conversations that matter. No spin, no gatekeeping - just honest, high-value insights for the global trade, treasury, and payments community. Alongside our media platform, we run a boutique editorial and communications agency supporting global banks, multilateral institutions, and fintech innovators with specialist marketing, content, and strategic media campaigns.
Role Overview
We are seeking a highly organised, proactive, and detail-oriented Executive Assistant & CMS Coordinator to support our Executive Editors, CMS Managers, Editorial Assistants, and help manage publishing, scheduling, and day-to-day content operations. This is a hybrid role combining classic executive support (calendar management, brief prep, inbox filtering) with digital coordination across our CMS, content trackers, design workflows, and client deliverables. The ideal candidate will be a natural multitasker, confident communicator, and highly reliable executor who thrives in fast-paced, international environments. You’ll be trusted with access to sensitive materials and involved in managing the cadence of both our editorial and client campaigns.
Key Responsibilities
Executive Support
- Manage inbox triage, flag urgent tasks, and respond to routine communications
- Own calendar and scheduling for internal and external meetings (including international calls)
- Coordinate preparation for interviews, panels, events, and speaking engagements
- Draft and format basic internal comms, notes, and meeting summaries
- Support travel and event logistics for speaking or filming engagements
CMS & Content Coordination
- Upload and manage articles, podcasts, and videos on the TTP CMS (Ghost / Webflow / Notion-based back end)
- Liaise with design, editorial, and web teams to ensure timely publishing and formatting
- Maintain content calendars and ensure link consistency across newsletters, magazine issues, and archives
- Light editing/proofreading or templated copywriting (as required)
- Project & Client Coordination
- Maintain and update task trackers, dashboards, and deliverables folders across projects
- Schedule internal deadlines, ensure accountability, and send reminders/follow-ups
- Help compile analytics snapshots, editorial round-ups, and engagement reports
- Liaise with client POCs for scheduling and routine status check-ins
Skills & Experience Essential
- 5+ years in an executive assistant, content coordinator, or editorial/project support role
- Exceptional attention to detail and time management
- Strong written communication skills and professional tone
- Familiarity with CMS platforms and content workflows (e.g. WordPress, Ghost, Notion, Webflow)
- Comfortable with Google Workspace, Slack, Zoom, Trello/ClickUp, and file management tools
- Discretion and professionalism when handling confidential information
Desirable
- Experience working in media, communications, or development/finance-related organisations
- Basic editing, copywriting, or social scheduling experience
- Understanding of newsletter platforms, tagging structures, or metadata conventions
- Visual or design tool familiarity (e.g. Canva, Figma, Adobe Express)
Location Remote-first role, ideally based in a UK or Asia-friendly timezone. Hybrid (London-based) availability welcome but not required. Occasional travel or event coordination may be needed.
TTP Culture & Benefits At TTP, we simplify trade, treasury, and payments. We are committed to inclusion, excellence, and creating honest, independent conversations that move the industry forward.
- Fully remote, flexible working structure
- Creative and collaborative agency culture with a global outlook
- Access to world-class editorial, design, and media resources
- Annual personal development and training budget
- Attendance at major industry events and editorial sessions
- Generous leave policy with additional paid holidays during major global breaks