ADVANCED TOWER SERVICES
Project Coordinator
Pay Range: $15.00 to $22.00 per hour (based on experience)
Schedule: Monday to Friday, 7:30 am to 4:30 pm
Benefits: Includes paid time off, health insurance, retirement plan options, and other company-provided benefits, subject to eligibility and company policy.
Employment: Full-Time
Location: Office-Based
Reports To: Project Manager / Construction Manager
POSITION OVERVIEW
Advanced Tower Services is seeking a full-time Project Coordinator to support the daily administration and coordination of construction, tower, utility, government, and industrial projects. Working closely with Project Managers, Construction Managers, Superintendents, field crews, customers, vendors, and subcontractors, this position helps keep projects organized, properly documented, and on schedule from award through closeout.
The ideal candidate is detail-oriented, communicates clearly, follows through on open items, and can manage changing priorities in a fast-paced construction environment.
KEY RESPONSIBILITIES
Project Setup and Administration
- Set up new jobs in company systems, project management software, job lists, and shared project folders.
- Maintain current project records, including contracts, purchase orders, drawings, schedules, change orders, customer correspondence, and closeout materials.
- Support project startup by collecting required forms, vendor quotes, customer information, and internal handoff documents.
Scheduling and Field Coordination
- Coordinate with Project Managers, Superintendents, and crews to track mobilizations, customer deadlines, inspections, site access, and schedule changes
- Help confirm that materials, subcontractors, safety plans, site plans, permits, and other site requirements are addressed before crews mobilize
- Follow up on missing information, approvals, and deliveries that could delay field work; communicate issues promptly to the appropriate team members.
Materials and Vendor Coordination
- Request vendor quotes and assist with purchase orders following approval by the Project Manager or Construction Manager.
- Track orders, shipping status, delivery dates, backorders, pricing, availability, and lead times.
- Share material updates with project and field teams and help coordinate timely ordering after project award.
Project Documentation and Closeout
- Collect, organize, review, and submit required project paperwork, including daily reports, safety documents, as-built records, lien waivers, and customer-specific forms
- Prepare and track contract-required closeout packages, including TIA reports, project photographs, and final project binders.
- Maintain customer portal records and uploads in platforms such as KSN, ISN, WAWF, Siterra, Coupa, and other required systems.
- Support documentation and compliance requirements for government, utility, private, and industrial customers.
Change Orders, Billing, and Communication
- Track customer requests, extra work, scope changes, change orders, and related approvals.
- Help verify that contracts, purchase orders, and approved changes align with work performed.
- Support timely invoicing by gathering signed tickets, photographs, customer approvals, closeout documents, and other billing backup; flag missing items before deadlines.
- Maintain professional communication and accurate written records with customers, vendors, subcontractors, accounting, estimating, Operations, and field leadership.
- Keep management informed of open items, schedule concerns, material issues, and documentation gaps; follow through until assigned items are resolved.
REQUIRED QUALIFICATIONS
- Previous experience in construction administration, project coordination, office coordination, or a comparable role.
- Strong organizational skills, attention to detail, and consistent follow-through on assigned tasks.
- Ability to manage multiple deadlines, prioritize urgent work, and adapt to changing schedules and interruptions.
- Clear written and verbal communication skills and a professional approach to customers, vendors, subcontractors, and coworkers.
- Familiarity with project schedules, quotes, purchase orders, contracts, change orders, and supporting documentation.
- Proficiency with email, Microsoft Project, Microsoft Office, spreadsheets, PDFs, and shared electronic file systems.
- Ability to work independently, identify incomplete or inaccurate information, and keep management informed.
- Experience in the telecommunications or tower construction industry strongly preferred.