Job Overview:
A residential real estate business has two sides to it. On stage (sales) and behind the scenes (administration and operations). As a Listing & Transaction Coordinator for the Terrence Murphy Team, you own the administration & transaction side of the business. The ideal candidate will be able to juggle multiple files, has an affinity for creating & following systems and streamlining work, and can work efficiently in a fast-paced environment, with ability to set priorities, meet deadlines, and work independently. This position requires a well-organized individual who is extremely detail-oriented, with a commitment to following the rules and following up, while being able to think creatively and pivot quickly as the team grows.
Essential Duties:
- Listing Coordination (taking a listing live on the MLS) & Transaction Coordination (Taking an executed contract A-Z to close)
- Act as a liaison between real estate agents, clients, attorneys, escrow companies, and mortgage brokers during the process of a real estate sale and effectively manage the administrative tasks involved in a sale including but not limited to:
- Ensure all signatures are present & information is filled out & addendums in place
- Order Inspections as necessary
- Order Surveys as necessary
- Order HW as necessary
- Handle amendment negotiations as necessary
- Coordinate with client, lender, title, team agent & co-agent throughout process
- Carry out contract fully through closing of the transaction
- Compliance of all docs with the Broker to ensure timely payment to the team agents
- Marketing
Miscellaneous Tasks
- Utilizing the Terrence Murphy Team Google Drive Road Map
- Implementing and documenting processes as needed
- Sign Inventory/Coordination
- Sending referral gifts
- Sending past client cards & gifts
Experience & Education:
- Bachelor’s Degree
- Two (2) years of administrative experience;
- Obtained real estate license or are currently pursuing
- Or an equivalent combination of experience and education
Working Environment & Physical Requirements:
This position requires frequent sitting, walking, standing, reading, seeing, speaking, hearing, listening, organizing, interpreting data and information, operating office equipment, typing using a computer keyboard, and viewing a computer screen monitor. The working environment consists of an indoor and climate-controlled setting the majority of the time, and activities occurring in an outdoor non-climate controlled setting are occasional.
Abilities:
- Ethics - Displays the highest levels of integrity, honesty, respect, and sound judgment at all times.
- Accountability - Takes ownership of own actions, decisions and contributions as a team member and as a leader within the organization.
- Customer Service Orientation - Delivers helpful, courteous, accessible, responsive and knowledgeable client-driven support to staff, clients, and others at all times.
- Decision Making - Evaluates information, data and resources, and identifies potential solutions to problems that support the strategic goals and objectives of the business, as well as the goals for developing a productive and safe working environment.
- Communication - Conveys verbal and written information using effective techniques and approaches that provide clarity, promote teamwork, and efficiency.
- Conflict Management - Resolves general disagreements and discrepancies by identifying the specific issue, and providing the appropriate resolution to support a safe, healthy and productive working and learning environment.
- Teamwork - Cooperates and works constructively with others to accomplish common goals and objectives, and treats others with respect and dignity by valuing the contributions of everyone.
- Initiative - Proactively identifies ways to contribute towards the goals and objectives of The Company, and takes proper action to address issues and opportunities.
- Time Management - Schedules and manages own time in order to fulfill priorities effectively and efficiently.
- Technical Knowledge - Applies proficient understanding and working knowledge of word processing, spreadsheet, electronic messaging, and database applications, systems, and technologies, as well as general office equipment.