Archived listing. The details below describe a past opening.
Title Program Coordinator
$26-28 per hour
Boston MA
3 month Contract
Project Coordinator II - Department of Medicine
Position Overview
The Project Coordinator II supports faculty recruitment, appointments and promotions, onboarding, and data management while leading high-priority projects within a large academic medical department. This role partners with department leadership and cross-functional teams to coordinate complex initiatives from planning through implementation, improve administrative processes, and provide data-driven updates to support decision-making.
The ideal candidate is highly organized, analytical, and proactive, with sound judgment, discretion, and the ability to independently manage multiple projects and competing priorities.
Key Responsibilities
• Coordinate faculty recruitment and onboarding, including search logistics, candidate communications and visits, offer-letter review, visa coordination, onboarding procedures, and tracking.
• Manage faculty appointments and promotions by coordinating dossiers and review timelines, advising faculty on CVs and supporting documentation, preparing appointment materials, and tracking hires, departures, and outcomes.
• Lead department-wide and leadership-sponsored projects from initial planning through implementation, including developing workplans, coordinating meetings, preparing agendas and minutes, tracking decisions and action items, and following up with stakeholders.
• Support departmental programs, events, and special projects for senior leadership, including the Chair, Vice Chairs, and Associate Administrative Director. Provide coverage for Chair's Office operations as needed.
• Maintain and analyze faculty and project data; prepare dashboards, status reports, executive summaries, and presentations; identify risks, assess progress, and recommend process improvements.
• Collaborate with clinical, research, education, and administrative teams to communicate complex information, coordinate deliverables, manage expectations, and maintain productive working relationships.
Required Qualifications
• Bachelor's degree or an equivalent combination of education and experience.
• 3-5 years of experience in healthcare administration, faculty affairs, project coordination, or project management.
• Strong organizational, analytical, written, verbal, and interpersonal communication skills.
• Demonstrated ability to manage multiple priorities, meet deadlines, and work independently with minimal supervision.
• Excellent attention to detail, professional judgment, discretion, and problem-solving skills.
• Proficiency with Microsoft Office, Outlook, scheduling systems, and other administrative technologies.
• Ability to prepare clear reports, presentations, and project updates for diverse audiences.
Preferred Qualifications
• Experience in academic medicine, healthcare administration, or higher education.
• Experience coordinating faculty recruitment, appointments, promotions, or onboarding.
• Experience managing cross-functional projects and improving administrative processes.