About Us
The Freeman Company is a global leader in events, on a mission to redefine live for a new era. With a data-driven approach and the industry’s largest network of experts, The Freeman Company's insights shape exhibitions, exhibits, and events that drive audiences to action. The integrated full-service solutions leverage a 99-year legacy in event management as well as new technologies to deliver moments that matter.
Summary
The Scheduling Manager is responsible for the staffing and scheduling of necessary and appropriate staff to events while managing labor coordination process to ensure appropriate labor requirements and arrangements are made for all assigned events and established protocols are communicated and followed. This fast-paced and challenging role requires successfully managing competing priorities and timelines.
This position will support our AV Production team and will help cover special events for intermittent periods of time with scheduled hours fluctuating weekly. It is eligible to work a hybrid schedule, based out of Las Vegas, NV.
Essential Duties & Responsibilities
- Responsible for staffing all positions for events including local labor, union labor, or vendor labor
- Manages show site casual labor and union labor activities
- Acts as labor subject matter expert for assigned cities or regions
- Advises and participates in the creation of labor policies for assigned cities or regions
- Recommends and participates in developing best-practices procedures and overseeing these are followed
- Ensures efficient utilization of show site labor in a cost-effective manner while adhering to union work rules and vendor agreements
- Ensures proper labor documentation requirements are communicated and maintained on show site
- Ensures qualified show personnel are assigned
- Assists with event labor budgeting as requested
- Communicates with Sales and Operations to clarify labor requirements and acts as liaison between Sales and Operations on labor specifications
- Ensures city profiles are current and correct with current vendor and union labor rates and jurisdictions
- Assists management in labor relations and contract administration
- Recruits and qualifies new AV technicians
- Reviews union and vendor contracts relevant to assigned cities or regions
- Performs other duties as assigned
Education & Experience
- Bachelor’s degree preferred, High School Diploma or Equivalent with relevant work experience required
- Working knowledge of relevant labor laws (FMLA, ACA, ADA, FLSA, etc.)
- Minimum 3 years of event production and operations experience
- Labor or staffing coordination experience preferred
- Thorough understanding of payroll systems and methods of payments to employees and contractors
- Minimum two years supervisory experience
- Experience working with unions and interpreting labor contract language is required
- Working knowledge of Audio, Video, Lighting, Rigging and Scenic labor requirements
- Proficient in Microsoft Office Suite; expert in Microsoft Excel and Google Sheets
- Detail oriented with strong organization skills
- Ability to multitask
- Leadership minded with an emphasis on ownership and personal accountability
- Ability to collaborate with others
- Strong interpersonal and communication skills
- Must be a self-starter and work in a flexible, fast-paced work environment
- This position does not have direct reports, but is responsible for supervisory responsibilities at show site in accordance with the organization's policies and applicable laws. Responsibilities include, but are not limited to, interviewing and hiring employees, addressing complaints, and resolving problems.
Physical Demands
While performing the duties of this Job, the employee is regularly required to sit; use hands to finger, handle, or feel; reach with hands and arms and talk or hear. The employee is occasionally required to stand; walk; drive, climb, balance, stoop, kneel, crouch, or crawl.
Travel Requirements
Travel up to 25%
What We Offer
Our part-time as needed positions are not benefit eligible; however, these roles are eligible to participate in:
- Retirement with Company Match
Diversity Commitment
At The Freeman Company, our commitment to diversity and inclusion is helping us to create not only a great place to work, but also an environment where our employees, our customers and our communities around the world can reach their goals and connect with each other. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, veteran status and other characteristic protected by federal, state or local laws.
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