Executive Administrative Assistant
Job Description
Join a dynamic healthcare organization as an Executive Administrative Assistant supporting the Medical Management and Utilization Management leadership team. In this role, you will provide high-level administrative and organizational support to executives, helping ensure leaders remain focused on strategic and operational priorities. You will manage complex calendars, coordinate meetings and events, prepare executive materials, and handle confidential information with professionalism and discretion.
Responsibilities
- Manage executive calendars, travel arrangements, scheduling, and meeting coordination across multiple leaders and stakeholders.
- Coordinate leadership meetings, workgroups, operational sessions, and executive forums.
- Prepare agendas, meeting materials, presentations, notes, and follow-up documentation.
- Support executive communications, correspondence, and document preparation.
- Organize and maintain administrative records, files, and operational documentation.
- Coordinate logistics and administrative support for departmental initiatives and projects.
- Track action items, deadlines, and follow-up activities to ensure timely completion.
- Support onboarding activities, team coordination, and administrative workflows.
- Assist with reporting, document formatting, and executive presentation development.
- Serve as a key point of contact for leaders, departments, vendors, and external stakeholders.
- Ensure meeting readiness, scheduling alignment, and effective communication across teams.
- Maintain strict confidentiality when handling sensitive and proprietary information.
- Promote organization, responsiveness, professionalism, and operational efficiency.
- Anticipate leadership needs and proactively provide administrative support.
- Help maintain consistency in administrative processes and coordination activities.
Qualifications
Required
- High school diploma or equivalent required.
- 3 to 5+ years of administrative support or executive assistant experience.
- Experience supporting leaders, directors, or executives.
- Strong organizational, prioritization, and time management skills.
- Ability to work independently, exercise sound judgment, and take initiative.
- Excellent verbal and written communication skills.
- Proficiency with Microsoft Office Suite, Outlook, Teams, and PowerPoint.
- Ability to manage multiple priorities and deadlines in a fast-paced environment.
Preferred
- Experience supporting executive leadership teams within healthcare or a similarly regulated environment.
- Experience managing complex executive calendars and coordinating large meetings or events.
- Experience creating executive presentations, reports, and professional business documents.
- Healthcare industry experience is preferred but not required.
Work Environment
- Primarily onsite with the opportunity to transition to a hybrid work arrangement based on business needs.
- Initial training and onboarding period will be fully onsite.
- Free parking available.
- Collaborative professional environment supporting organizational leadership and operational excellence.
Job Type & LocationThis is a Contract position based out of Honolulu, HI. Pay and BenefitsThe pay range for this position is $20.00 - $25.00/hr. Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits
available for this temporary role may include the following:
Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long-term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave) Job Type & LocationThis is a Contract position based out of Honolulu, HI. Application DeadlineThis position is anticipated to close on Nov 12, 2026. Workplace TypeThis is a fully onsite position in Honolulu,HI.
About TEKsystems
We're partners in transformation. We help clients activate ideas and solutions to take advantage of a new world of opportunity. We are a team of 80,000 strong, working with over 6,000 clients, including 80% of the Fortune 500, across North America, Europe and Asia. As an industry leader in Full-Stack Technology Services, Talent Services, and real-world application, we work with progressive leaders to drive change. That's the power of true partnership. TEKsystems is an Allegis Group company.
The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
About TEKsystems and TEKsystems Global Services
Were a leading provider of business and technology services. We accelerate business transformation for our customers. Our expertise in strategy, design, execution and operations unlocks business value through a range of solutions. Were a team of 80,000 strong, working with over 6,000 customers, including 80% of the Fortune 500 across North America, Europe and Asia, who partner with us for our scale, full-stack capabilities and speed. Were strategic thinkers, hands-on collaborators, helping customers capitalize on change and master the momentum of technology. Were building tomorrow by delivering business outcomes and making positive impacts in our global communities. TEKsystems and TEKsystems Global Services are Allegis Group companies. Learn more at TEKsystems.com.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.
Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.
Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.