Are you organized, detail-oriented, and passionate about supporting students, staff, and your community?
AHSTW Community School District is seeking a dedicated District Office Specialist to join our team! This position offers an opportunity to make a meaningful impact by supporting the people, programs, and daily operations that help our district succeed. We invite you to be part of the Viking Team!
Activities:
- Accounts Payable
- Manage district purchasing processes and supply orders.
- Maintain vendor records, including collecting W-9 forms and direct deposit (ACH) information.
- Review and reconcile invoices with purchase orders and verify receipt of purchased goods and services.
- Accounts Receivable
- Prepare and process open enrollment and concurrent enrollment invoices.
- Receive and process payments, including checks and electronic transactions.
- Prepare and process bank deposits.
- Enter and maintain accurate financial records in district software.
- Scan and upload cash receipt documentation into Software Unlimited.
- Reconcile financial records and supporting documentation to ensure accuracy.
- Human Resources and Payroll
- Prepare, organize, and maintain employee personnel files.
- Prepare and process new hire documentation.
- Coordinate and process employee background checks.
- Review and verify the accuracy of employee timecards.
- Review employee absence requests and reconcile substitute personnel to the appropriate leave and payroll records.
- Maintain accurate documentation and records to support payroll processing and Business Office operations.
- Student Information and State Reporting
- Support the accuracy and maintenance of student records within the district's Student Information System (SIS).
- Assist with required state reporting, including student identification numbers, BEDS, and SRI reporting.
- Enter and maintain student fees and registration information.
- Assist with student enrollment and registration processes.
- District Operations and Programming
- Maintain and update district administrative software systems, including JMC and Software Unlimited.
- Coordinate and schedule community use of district facilities, including gymnasiums, cafeterias, and other designated spaces.
- Prepare and reconcile cash boxes for school-sponsored activities and events.
- Provide administrative and clerical support for district programs, activities, and operations.
- Medicaid Billing Support
- Support AHSTW Community School District's partnership with Timberline to facilitate accurate and timely Medicaid billing for eligible special education services.
- Assist with maintaining and organizing required billing documentation and records.
- Collaboration and Office Support
- Provide office coverage and clerical assistance to other district personnel as needed.
- Collaborate with district administrators, office personnel, and other staff to support efficient daily operations.
- Maintain confidentiality and professionalism when handling student, employee, and district information.
- Other Duties
- Perform other duties as assigned by district administration to support the effective operation of AHSTW Community School District.
With interest please submit the following documentation to Mr. Darin Jones [darin.jones@ahstwschools.org] or Mrs. Alisha Cook [alisha.cook@ahstwschools.org] at 768 South Maple Street, Avoca, IA 51521.
Requested Documentation:
- Letter of Interest
- Resume
- Letters of Reference [3 minimum]