Job Title: Accounts Payable/Receivable Assistant Location: South Plainfield, NJ Type: Contract To Hire Compensation: $18.00 - $21.00 Per Hour Work Model: On-Site Hours: 9 a.m. - 5 p .m.
Responsibilities:
- Accounts Receivable (AR) Support
- Assist with preparing and entering customer invoice information using approved documents and instructions.
- Help organize customer payment records and match payment information to invoices as directed.
- Update customer account information and maintain accurate electronic and paper records.
- Help review accounts receivable reports and identify items that may need follow-up; Under guidance will be assigned accounts that they are in charge of monitoring and in charge of collections for.
- Assist with preparing routine customer billing documents and correspondence for review.
- Collect and organize returned-item or credit-related documentation and forward it to the appropriate team member.
- Investigate customer questions about balances, payments, or billing discrepancies and route it to the appropriate person if necessary.
- Accounts Payable (AP) Support
- Receive, sort, scan, and file vendor invoices, receipts, and other payment-related documents.
- Enter basic invoice information into company systems after receiving appropriate instructions.
- Help match invoices with purchase orders, receiving documents, or approvals when applicable.
- Check documents for missing information or obvious discrepancies and bring concerns to the Controller or supervisor.
- Maintain organized vendor files and supporting documentation.
- Help organize vendor statements and flag invoices that appear to be missing or require follow-up.
- General Administrative Responsibilities
- Perform routine data entry, scanning, copying, filing, and document organization.
- Use Microsoft Outlook to send and respond to routine internal emails as directed.
- Use Microsoft Excel to update existing spreadsheets and tracking logs, with guidance as needed.
- Assist with gathering documents for account reviews, reconciliations, and month-end tasks as assigned.
- Communicate politely and professionally with coworkers, customers, and vendors; refer accounting questions beyond assigned duties to the appropriate team member.
- Follow established procedures and approval requirements, and do not approve, change, or release payments without authorization.
- Protect confidential customer, vendor, pricing, financial, and company information.
- Perform other routine accounting or administrative support tasks as assigned.
- Performance Expectations
- Enter information accurately and complete assigned tasks within requested timeframes.
- Keep invoice files, payment records, and supporting documents organized and easy to locate.
- Follow instructions and established procedures and ask for help when a task is unclear.
- Identify and promptly report missing information, duplicate documents, or possible errors to the supervisor.
- Maintain professional and courteous communication.
- Demonstrate reliability, punctuality, organization, attention to detail, and willingness to learn.
- Maintain confidentiality and follow GeriMedix policies, approval procedures, and management instructions.
Requirements:
- Basic computer skills and comfort learning company accounting software.
- Basic Microsoft Outlook skills for email and calendar use.
- Basic Microsoft Excel skills, including entering information into existing spreadsheets.
- Ability to use Microsoft Word and standard office equipment, including a computer, telephone, printer, and scanner.
- Prior accounting or office experience is helpful but not required; training and guidance will be provided for assigned tasks.
System One, and its subsidiaries including Mountain Ltd., are leaders in delivering outsourced services and workforce solutions across North America. We help clients get work done more efficiently and economically, without compromising quality. System One not only serves as a valued partner for our clients, but we offer eligible employees health and welfare benefits coverage options including medical, dental, vision, spending accounts, life insurance, voluntary plans, as well as participation in a 401(k) plan.
System One is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, age, national origin, disability, family care or medical leave status, genetic information, veteran status, marital status, or any other characteristic protected by applicable federal, state, or local law.
#M1
Ref: #562-Joule Staffing - Edison
