Location: Oneonta, NY Category: Management / Confidential Job Type: Full-time Posted On: Fri Nov 13 2026 Job Description:
The Office of Research, Grants and Contracts provides pre-award support to faculty and staff seeking external funding and administers externally funded grant and contract awards to university faculty, staff, and students by providing services for funded projects through the Research Foundation for SUNY. Comprehensive services include: Pre-award (grant writing and application submission) support to faculty and staff seeking external funding; Financial (purchasing and accounting); Human Resources (personnel and payroll); Reporting; and Compliance (Responsible Conduct of Research, Export Controls, administrative support for the university's Institutional Review Board and Institutional Animal Care and Use Committee, as well as procedures and guidelines of sponsors, the State and Federal Government, SUNY and the Research Foundation for SUNY).
This role will serve as a member of the Research, Grants and Contracts team and a point of contact for the Research Foundation for the State University of New York (RF) on behalf of SUNY Oneonta. This unique position manages all RF human resources activity on behalf of SUNY Oneonta and provides direct support to RF employees working on a range of projects and programs on- and off-campus. The role is responsible for a wide range of HR functions across the sponsored programs lifecycle and contributes to research-driven and departmental initiatives that have meaningful impact across the university.
Duties include, but are not limited to:
- Collaborating with principal investigators and program directors to develop job descriptions and conduct searches
- Managing SUNY Research Foundation (RF) employee processes:
- Conducting orientations for new hires
- Completing I9 verification/reverification and monitoring work authorization
- Conducting thorough background checks, including criminal, reference, and credit checks as required by program needs
- Preparing and distributing employment action notices, such as pay increase notification letters
- Facilitating offboarding process, including providing separation letters and COBRA information
- Maintaining accurate employee records in the ORACLE-based human resource information system and managing retention of all human resources-related documentation
- Educating and advising employees on group health plans, voluntary benefits, and retirement plans
- Maintaining all leave accruals, leave administration, and accommodations for RF employees
- Conducting RF employee relations activities and serving as Complaints Officer for RF employees
- Managing and monitoring compliance with federal, state and RF policies, including the annual Conflict of Interest disclosure process
- Coordinating with payroll clerk and serving as backup for payroll in clerk's absence
- In collaboration with project directors, develop annual budgets for staffing service agreements
- Participating in the award closeout process
- Reviewing requests and making determinations regarding Independent Contractor status
- Developing, improving, and implementing methods, standards and processes in support of Research Foundation human resources activity
- Fostering excellent communications with and customer service for all RF principal investigators, project directors, and RF employees
Salary: $63,000 - $65,000 commensurate with experience. SUNY Oneonta is a Public Service Loan Forgiveness (PSLF) qualifying employer. Information on SUNY's comprehensive benefits offerings can be found at https://www.suny.edu/benefits. Visa sponsorship is not available for this position.
Job Requirements:
Minimum Qualifications:
- Bachelor's degree
- Two years' experience in the human resources field
- Knowledge of HRIS and applicant tracking systems
- Working knowledge of federal and state HR laws and regulations
- Excellent computer skills, including Microsoft Office and Excel
- Excellent interpersonal facilitation, written communication, and presentation skills
- Proven ability to work with professionalism and confidentiality
Preferred Qualifications:
- Bachelor's degree in Human Resources or another closely related field
- Professional in Human Resources (PHR), Senior Professional in Human Resources (SPHR) or Society for Human Resource Management (SHRM) certification
- More than two years of progressively responsible experience in human resources and/or business administration
- Experience working in a large organization
- Experience working with sponsored programs
- Experience working with and serving diverse populations
Additional Information:
SUNY Oneonta enrolls about 5,500 students who pursue bachelor's or master's degrees or certificates in one of 70-plus academic programs. Known as an exemplary residential campus that values inclusion, service and sustainability, SUNY Oneonta is a nurturing community where students grow intellectually, thrive socially, and live purposefully.
The university is located in the City of Oneonta, nestled in the northern foothills of the Catskill Mountains about a four-hour drive from New York City, Boston, and Philadelphia. With a population just shy of 14,000, Oneonta is one of the 20 Most Picturesque Small Towns in America, according to Microsoft News. The natural beauty of the region is breathtaking year-round. Each season offers outdoor activities such as hiking, biking, boating, swimming, and skiing. Employees give SUNY Oneonta high marks for work/life balance, management, and culture. The university's indeed.com rating is 4.4, with one recent review noting that the people are what make SUNY Oneonta so special.
SUNY Oneonta values a diverse university community. Please visit our website on diversity at: https://suny.oneonta.edu/about/mission-values-vision/inclusivity. Moreover, the University is an Equal Opportunity/Affirmative Action employer. Women, persons of color, persons with disabilities, and protected veterans are encouraged to apply. "At SUNY Oneonta, we believe that diversity is an asset and a source of strength that energizes our collective growth and innovation." - President Alberto Cardelle.